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Executive Assistant

Our client is seeking a professional and proactive Executive Assistant to provide comprehensive organisational and administrative support primarily to the Chief Operating Officer, Territory Senior Partner, and Chief Strategy Officer. Based in Guernsey, this full-time role, contracted for 37.5 hours per week, offers a dynamic and fast-paced environment where the successful candidate will play a key role in delivering strategic objectives and ensuring the smooth running of the Office of the COO. Click here to read more

 

Job Duties:

  • Provide executive management of diaries, ensuring stakeholders are well-prepared for meetings and engagements.
  • Draft emails, review and monitor mailboxes, and take action to progress activities as required.
  • Organise stakeholder meetings, including preparation of briefing notes, slides, and attendee bios, as well as producing minutes and follow-up actions.
  • Coordinate travel logistics, including visas, accommodation, flights, and taxis.
  • Draft, proofread, and ensure compliance of internal and external documents with brand guidelines.
  • Lead and participate in strategic projects and initiatives, applying strong project management skills.
  • Collate and present management information reports and dashboards.
  • Provide developmental support and coaching to team members.
  • Support event management, including organising offsites and leadership events.
  • Manage expenses and invoice claims in compliance with relevant policies.
  • Ensure confidentiality and effective handling of sensitive matters.
  • Undertake ad-hoc administrative tasks and responsibilities as required.

 

Job Requirements:

  • Strong interpersonal and communication skills with the ability to build and maintain trusted relationships.
  • Proven organisational and prioritisation abilities, managing tight deadlines and conflicting priorities.
  • High levels of discretion and confidentiality.
  • Strong technical proficiency with experience in Microsoft 365 (desirable) and other business systems.
  • Project management experience, including organising large-scale events.
  • Self-motivated and resilient, with the ability to work autonomously and make decisions proactively.
  • Attention to detail and accuracy in all aspects of work.
  • Cultural awareness and an inclusive approach to teamwork.
  • Previous experience working at an executive level and secretarial experience is desirable but not essential.

 

What You’ll Love:

Our client offers an exciting opportunity to work within a collaborative and forward-thinking organisation. You will be part of a supportive environment that encourages professional growth and innovation. This role provides the chance to make a meaningful impact while gaining exposure to strategic decision-making and leadership activities.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here