Our client is seeking a motivated and dynamic Operations Assistant to join their team on the Isle of Man. This vital role contributes to smooth operations, ensuring the business meets regulatory obligations while providing exceptional service to clients and visitors. The ideal candidate will thrive in a fast-paced environment, managing diverse tasks from document management to reception duties, all while maintaining the highest standards of professionalism. If you are ready to be the first point of contact for a thriving team and help support their operational excellence, this could be the role for you.
Job Duties:
- Greet and assist all visitors to the Isle of Man office, managing visitor passes and arranging meeting rooms.
- Maintain the front office area, ensuring it is welcoming and well-organised.
- Handle all incoming general calls with professionalism and efficiency.
- Open and scan all incoming mail, providing daily reports to staff.
- Scan bank statements and reconciliations into the relevant system.
- Perform general photocopying, scanning, filing, and binding tasks.
- Set up and maintain files for new business, ensuring accuracy and organisation.
- Manage and organise internal and external training sessions, coordinating with relevant parties.
- Handle deliveries and couriers, ensuring timely and secure processing.
- Assist staff with travel bookings as needed.
- Oversee office supplies, including refreshments and stationary.
- Support with compliance and regulatory matters and complete annual audits as required.
Job Requirements:
- Strong organisational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work under pressure and manage multiple tasks effectively.
- Proficiency in using management reporting tools and systems, particularly Excel.
- Commitment to client service and building relationships with team members and clients.
- Flexibility to adapt to changing priorities and a dynamic working environment.
What You’ll Love:
Joining our client means becoming part of a highly experienced team that values commitment, innovation, and client satisfaction. You will enjoy a supportive working environment where your contributions are recognised, and you will have the opportunity to develop your skills while being a crucial part of daily operations. If you are looking for a role that combines variety with a focus on service excellence, this is your chance to make a difference.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
