Our client is looking for a highly organised and detail-oriented Administrative Assistant to join their team in Jersey. This full-time role offers the opportunity to support teams by providing proactive administrative and secretarial assistance. The ideal candidate will possess strong communication skills, a client-focused approach, and the ability to manage multiple tasks in a dynamic environment. Click here to read more.
Job Duties:
- Conduct company search administration, including electronic registration and release of security interests on the Security Interests Register (SIR).
- Run daily searches of the Jersey Registry and SIR, and liaise with the Judicial Greffe for Bankruptcy and CWU searches.
- Maintain internal records and reconcile monthly billing.
- Order Certificates of Good Standing for various entities and collaborate with the billing team for reconciliation.
- Ensure timely and accurate processing of expenses, and assist the Finance Team in preparing client bills.
- Manage diaries and coordinate travel arrangements, including booking flights, hotels, and transfers.
- Schedule and coordinate meetings across time zones using Webex and Teams, including preparing information packs.
- Update and manage contact records, including adding information and client meeting notes after business development trips or meetings.
- Handle phone calls, manage emails and documents, and provide secretarial support across different practice groups and jurisdictions.
Job Requirements:
- High degree of initiative, proactivity, and practical problem-solving skills.
- Strong communication and interpersonal skills with a client-focused approach.
- Excellent organisational skills with the ability to multi-task and re-prioritise to meet urgent deadlines.
- Professional, approachable, and a team player.
- Proactive approach to developing existing skills and updating legal knowledge through training.
- Passion for your work and alignment with the values of the firm.
What You’ll Love:
You will join a prestigious and forward-thinking organisation known for its inclusive culture and commitment to employee development. The firm values its people as fundamental to its success and offers a supportive environment where you can thrive. This role provides a unique opportunity to contribute to the success of the firm while developing your skills in a dynamic and collaborative workplace.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
