Our client is seeking a Travel Coordinator and Administrative Support professional to join their team on a full-time, permanent basis. This varied role is responsible for managing all aspects of domestic and international travel arrangements, including complex itineraries and travel documentation. In addition, the successful candidate will provide ad hoc administrative support across departments and assist with the coordination of conferences and external meetings as needed.
Job Duties:
- Coordinate and schedule domestic and international travel, including flights, accommodations, transfers, visa applications, and invoicing
- Manage complex fare structures and flexible/non-flexible ticket rules
- Keep up to date with travel regulations and maintain accurate traveller profile documentation
- Provide after-hours support for urgent travel-related queries, including cancellations, boarding passes and amendments
- Maintain electronic travel folders with up-to-date passport copies, visa documentation, invoices, and personnel updates
- Support travel bookers in other locations to ensure consistent standards and processes
- Provide general administrative assistance across departments as required
- Assist with conference and event planning, including obtaining quotes, booking logistics, and preparing meeting agendas
Job Requirements:
- Experience in a travel booking role is desirable but not essential
- Tertiary education is an advantage
- Willingness to pursue further education in travel and administration
- Proficient in Microsoft Word, Excel and Outlook
- Strong communication skills, both written and verbal
- Excellent organisational skills and a high level of attention to detail
- Ability to work effectively under pressure and meet deadlines
- Confident working independently as well as collaboratively within a team
- Adaptable to changing business needs and priorities
- Familiarity with Microsoft Teams and shared folders
What You’ll Love:
Our client offers a dynamic and supportive environment where flexibility, innovation and professionalism are encouraged. With a collaborative team culture and opportunities to engage across departments, this role provides variety and the chance to grow both administratively and within the travel coordination field.
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