Our client is seeking a proficient Administrator/Receptionist to serve as the first point of contact for the Society while maintaining daily operational efficiency across the office. The successful candidate must possess excellent communication skills and a genuine passion for high-quality administration. Comprehensive cross-training in both general and education administration will be provided to ensure the candidate can cover for colleagues during their leave or busy periods.
Job Duties:
- Serve as the primary, professional face of the Society, handling all in-person, phone, and email correspondence.
- Manage the visitor log and maintain a welcoming office environment.
- Open, distribute, and save all incoming and outgoing correspondence from members, the public, and other professionals.
- Assist with the production and distribution of the Society’s newsletter to members.
- Maintain open communication and liaise with contractors.
- Maintain an organised filing system, including organising, scanning, and archiving physical files.
- Update and maintain the register of members on all platforms, including files, website, and contact database.
- Assist with basic finance support.
- Maintain office supplies and ensure the efficient running of the reception and meeting areas.
- Set up and clear away meeting rooms as required.
- Assist with general website maintenance.
- Manage office communications (including phones and emails) and provide seamless cover for colleagues during periods of leave.
- Book and schedule ad-hoc and regular building maintenance work.
- Provide general administrative support to Council and its Sub-Committees.
- Provide administrative support for Council’s Executive Assistant and other staff if/when required.
- Schedule meetings and appointments for the company staff and Council/Committee members.
- Assist with the general administration of events (booking venues, organising catering, sending invitations).
- Attend the business events as required.
Job Requirements:
- Excellent verbal and written communication skills.
- Excellent organisational abilities.
- Self-motivated and self-sufficient, able to show initiative and work independently.
- A passion for high-quality administration and communication.
- Ability to think critically about processes and identify areas for improvement.
- Approachable, positive, and helpful attitude.
- Experience in dealing with members of the public is essential.
- Experience in the legal sector would be helpful, but is not necessary.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
