Senior Crewing Administrator

Our client is seeking a Senior Crewing Administrator to provide essential support to the Crewing Manager in the daily administration of crew management, payroll processing, HR coordination, and compliance. This role is crucial for ensuring accurate record-keeping, effective communication, and timely execution of crewing activities in accordance with company policies and industry regulations. The successful candidate will assist in managing crew payroll and HR activities while handling documentation and maintaining databases related to crew records. Additionally, the role will support the onboarding process for new crew members, oversee compliance with maritime regulations, and liaise with crew members to address inquiries. The Senior Crewing Administrator will also assist in preparing reports and correspondence for both internal and external purposes. This position is based in Guernsey.

Job Duties:

• Provide administrative support to the Crewing Manager in managing crew payroll and HR activities.
• Upload and approve payments onto banking platforms as required.
• Maintain crew records, documentation, and databases effectively.
• Support the onboarding process for new crew members, ensuring all paperwork and compliance checks are completed.
• Liaise with crew members to address routine queries and escalate issues to the Crewing Manager as necessary.
• Assist in preparing reports, correspondence, and documentation for internal and external use.
• Monitor compliance with maritime regulations, health and safety standards, and internal company policies under the direction of the Crewing Manager.
• Process incoming and outgoing correspondence, including email and post.
• Provide general administrative support to the wider team as required.

Job Requirements:

• Previous experience in an administrative role, preferably within crewing or maritime operations (desirable but not essential).
• Knowledge of maritime labour regulations and compliance (desirable but not essential).
• Proficiency in Microsoft Office Suite and familiarity with crewing management systems.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work effectively within a team and manage multiple tasks in a fast-paced environment.

What You’ll Love:

This role provides an opportunity to contribute significantly to the efficiency of crewing operations within the maritime industry. You will work closely with a team dedicated to upholding compliance and improving crew management practices. The organisation values professional development and offers a supportive environment for learning and growth. With a focus on teamwork and collaboration, you will have the chance to make a genuine impact on the crew’s experience and the overall operational success.

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