Our client is seeking a dedicated Human Resources Assistant to deliver high-quality, timely, and accurate HR administration across the full employee lifecycle. The role is a full-time position, comprising 37.5 hours per week, and is based in Guernsey, Jersey, or the Isle of Man. The HR Assistant will support the HR Advisor and Senior HR Manager in providing a professional and compliant HR generalist service within the organisation. Key responsibilities include managing recruitment administration, coordinating onboarding processes, and processing employee lifecycle events such as starters and leavers. Additionally, the HR Assistant will monitor employee absence data, manage training requests, and ensure compliance with data protection regulations. The ideal candidate will be highly organised, possess excellent communication skills, and have a strong attention to detail. The position also necessitates adherence to the organisation's safety procedures and an understanding of the relevant regulatory rules aligned with the role.
Job Duties:
- Manage the recruitment inbox and respond to candidate queries.
- Coordinate interview scheduling and prepare interview documentation and scoring grids.
- Maintain accurate recruitment records and candidate files.
- Support student events, careers initiatives, and work experience placements.
- Coordinate travel arrangements for new and departing employees within the South Atlantic region.
- Draft and issue offer letters and contracts.
- Ensure all signed starter documentation is received prior to start date.
- Complete onboarding checklists, system setup, and benefits administration.
- Conduct pre-employment screening, including references, qualification checks, and finance checks.
- Assist in preparing and tracking documentation for work permits, visas, medical, and dental clearances.
- Process starters, leavers, transfers, and contractual changes accurately.
- Manage the HR Admin inbox and respond to employee queries, or escalate further within the HR team.
- Draft confirmation letters for changes to employment terms.
- Maintain HR systems and employee records, ensuring data accuracy.
- Track time-bound contracts and flag upcoming renewals.
- Prepare contract renewal documentation in line with legislative requirements.
- Administer healthcare changes and benefits updates.
- Record and monitor employee absence data, ensuring medical certificates are received.
- Manage training requests, approvals, and training agreements.
- Maintain GDPR-compliant electronic filing systems and ensure accurate handling of sensitive employee data.
Job Requirements:
- CIPD Level 3 qualified (or working towards).
- Previous HR administration experience within a fast-paced commercial environment.
- Excellent written and verbal communication skills.
- Highly organised with the ability to manage competing priorities.
- Self-motivated and able to work independently and collaboratively.
- Strong attention to detail.
- Confident IT and HR systems user.
- High level of confidentiality and professionalism.
What You’ll Love:
This role offers the opportunity to play a key part in maintaining and enhancing the organisation's reputation. You will work in a collaborative environment with chances to develop your skills in HR administration and compliance. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
