Our client is seeking a dedicated Human Resources Administrator to join their People Team on a part-time basis. This role is pivotal in providing effective administrative support while ensuring compliance with HR processes. The successful candidate will help facilitate a positive experience for both candidates and employees throughout their lifecycle. Responsibilities will include maintaining accurate employee records, preparing essential HR documentation, and acting as a first point of contact for HR queries. Additionally, you will coordinate onboarding and offboarding processes, assist with payroll amendments, and support recruitment tasks as required. This position is ideal for someone with strong attention to detail who thrives in a fast-paced environment. The role offers the opportunity to contribute positively to the HR function while gaining valuable experience in a supportive team setting.
Job Duties:
- Maintain accurate employee records by updating HR systems and personnel files.
- Prepare HR documentation, including contracts, offer letters, and relevant correspondence.
- Act as the first point of contact for HR queries, escalating to the HR Advisor or HR Business Partner as necessary.
- Coordinate the onboarding and offboarding processes.
- Prepare probationary letters and advise payroll on employee probation completion.
- Provide accurate employee data to payroll, including new starters, leavers, and any amendments.
- Manage the HR mailbox, responding to queries in a timely manner and guiding queries to relevant team members.
- Support recruitment tasks, such as posting job adverts and other administrative duties.
- Assist with note-taking during investigations and formal meetings, and participate in the wellbeing committee.
- Provide operational support to the Payroll function as a designated backup during periods of absence.
- Compile and submit monthly HR reports, including the HR board pack, ensuring accuracy and timeliness.
- Alert IT relevant staff with new starters and leavers information as required.
- Manage HR correspondence and filing systems, contributing to HR projects as needed.
Job Requirements:
- Experience in an HR, office administration, or customer service role.
- Familiarity with HR systems and/or databases is advantageous.
- Proven administrative skills with the ability to manage records, documentation, and office systems.
- Demonstrated capacity to handle sensitive employee information with discretion, adhering to data protection regulations.
- Strong communication skills with an eye for detail.
- Ability to manage competing priorities effectively in a fast-paced environment.
- Proficiency in Microsoft Word, Excel, and Outlook.
What You’ll Love:
Our client offers a supportive work environment that values the contributions of its employees. You will have the opportunity to develop your skills within a dynamic HR team, focusing on facilitating a positive employee experience. The role allows for flexibility and the chance to make a significant impact on the organisation's people operations, all while adhering to best practices and fostering a fulfilling workplace culture.
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