Our client is seeking a Facilities & Logistics Co-ordinator based in Jersey for a full-time, permanent position reporting to the Director of Operations. The ideal candidate must possess exceptional organisational skills, discretion, and the ability to anticipate needs within a fast-paced environment. The co-ordinator will work closely with the Director of Operations, external contractors, and the wider team to maintain all facilities to an impeccable standard and execute logistical requirements seamlessly. Key responsibilities include overseeing residential properties, coordinating with contractors, managing inventory, and supporting logistics for events and travel. The successful candidate will also help with administration and record-keeping to ensure clear tracking of budgets and service schedules.
Job Duties:
- Oversee the ongoing maintenance, presentation, and readiness of all residential properties.
- Schedule, coordinate, and supervise contractors, engineers, landscapers, and specialist trades.
- Conduct regular property inspections to identify repairs, preventative maintenance, safety issues, and maintain appearance standards.
- Ensure compliance, certifications, and service records (HVAC, generators, fire systems, pools, vehicles, etc.) are up to date.
- Maintain inventories of household supplies, equipment, tools, and maintenance materials.
- Manage the movement of goods and equipment between properties internationally and domestically.
- Assist with the movement of people, ensuring safety and efficiency in collaboration with the EA and security team.
- Coordinate shipping, customs, and secure transport of personal items, luggage, and household goods.
- Help plan and support events, travel, guest arrivals, and property turnover logistics.
- Arrange procurement and sourcing of items, tracking lead times, deliveries, and vendor performance.
- Ensure vehicles, assets, and any estate machinery are serviced, fuelled, and operational at all times.
- Work closely with the Property Officer to support daily tasks and scheduling activities.
- Provide hands-on support during high-intensity periods, including residence openings/closures and seasonal preparations.
- Act as a liaison between household staff, office personnel, and external providers.
- Maintain detailed logs of work orders, service schedules, and recurring tasks.
- Track budgets, invoices, and contractor costs in line with financial processes.
- Prepare reports for the Director of Operations as required.
Job Requirements:
- Highly organised with exceptional attention to detail.
- Calm under pressure with the ability to adapt quickly to changing priorities.
- Solutions-driven, proactive, and able to anticipate needs.
- Professional, discreet, and comfortable handling confidential information.
- Strong communication skills with the ability to establish trusted relationships with staff, suppliers, and representatives.
- Hands-on, practical, and willing to support across all areas when required.
- Previous experience in luxury property management, private households, hospitality, estates, marine, aviation, or logistics roles.
- Strong project-coordination and contractor-management experience.
- Technical aptitude and understanding of household systems (HVAC, electrical, plumbing, security, AV desirable).
- Full, clean driving licence and ability to travel if required.
- Competent with digital tools, scheduling systems, and inventory management.
What You’ll Love:
You will work within a collaborative environment that promotes the development of skills in property management and logistics. Our client values professional growth, providing ample opportunities for training and career advancement.
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