The Legal Administrator role involves working closely with fee earners to assist with a wide range of non-fee earning administrative tasks as well as junior fee earning tasks, thereby supporting efficient delivery on fee earning targets. The position requires a highly organised individual possessing solid administrative skills and a willingness to adapt and be flexible. Responsibilities include providing an extensive administration and support service to fee earners, which encompasses relaying messages, managing email inboxes, diaries, and appointments. The role also includes taking ownership of various tasks aimed at streamlining team efficiency and assisting with local business development events and off-island trips, involving the arrangement of travel, accommodation, and meetings. Administrative duties further extend to preparing client meetings and ensuring accurate management of client documentation, including managing billings and conducting searches. This is a dynamic position that requires strong multitasking abilities and collaboration with the department to meet client needs effectively.
Job Duties:
- Providing full administration and support services to fee earners.
- Relaying messages and managing email inboxes, diaries, and appointments.
- Taking responsibility for tasks and projects to streamline team efficiency in data management.
- Assisting with the arrangement of local business development events and off-island trips.
- Managing all practical aspects surrounding client meetings and preparing meeting rooms.
- Coordinating with staff responsible for client onboarding and ensuring accurate documentation.
- Assisting in the preparation and proofreading of documents and reports.
- Printing, scanning, and collating legal documents, including Court bundling.
- Liaising with the Court on behalf of fee earners.
- Managing monthly billing inputs, WIP lists, expense claims, and time entries for fee earners.
- Conducting searches promptly and efficiently.
- Providing administrative support for the team's marketing plans and operational needs.
- Offering additional support to the Executive Assistant during busy periods and annual leave.
- Completing any legal administrative tasks as directed by partners or senior staff.
Job Requirements:
- Ideally a graduate or educated to A level or equivalent with strong grades.
- An administration or secretarial qualification is advantageous.
- Previous experience in a professional services firm, preferably in a legal environment.
- Proficient IT user with a solid understanding of MS Office applications.
- Familiarity with document management systems is a plus.
- Excellent typing and formatting skills.
- Ability to prioritise and multi-task effectively.
- Willingness and capability to learn and grow in the role.
- Team spirit and flexibility to support the administration team.
- Initiative to support fee earners and resolve issues independently.
- Ability to maintain a calm, proactive approach under pressure.
- Strong attention to detail and accuracy.
- Confident communicator in all forms.
What You’ll Love:
This role offers the opportunity to contribute to a tradition of sound legal advice, with a focus on building strong and productive relationships with clients. Working in a collaborative environment, you will have ample chances for professional development and training, thereby enhancing your skills in a supportive setting that prioritises personal and team growth. The commitment to excellence and integrity reinforces a positive workplace culture where you can thrive and develop your career in administration within a reputable legal background.
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