HR Administrator

Our client is seeking an HR Administrator to join their HR Operations Team in Jersey. The main purpose of this role is to carry out the day-to-day transactional tasks associated with a busy HR department, ensuring a smooth employee lifecycle. This is a full-time position, with standard working hours set at 37.5 hours per week, either from 8.30am to 5.00pm or 9.00am to 5.30pm, including a one-hour unpaid lunch break. Hybrid working is available, allowing for four days in the office and one day working from home. The HR Administrator will be responsible for completing all tasks related to the global onboarding process, including issuing contracts, ensuring immigration compliance, and facilitating pre-employment vetting. Additional responsibilities include managing leaver processes, inputting employee sickness data, and assisting with various employee changes. The successful candidate will also be expected to look for process improvements to enhance efficiency within the HR operations.

Job Duties:

• Carry out all tasks associated with the global onboarding process, including issuing contracts and associated paperwork, immigration requirements, and pre-employment vetting.
• Add employees to the HR system and benefit portals, schedule first day inductions, and manage probation reviews.
• Complete all necessary tasks associated with employee leavers.
• Input employee sickness into the HR system and escalate high absence concerns.
• Manage employee work permit and visa renewals, as well as long service awards.
• Administer Professional Qualification requests and manage HR invoices.
• Finalise administration for various employee changes including promotions, transfers, and adjustments to working hours.
• Handle reference requests and assist with the organisation of student schemes and placements.
• Generate ad hoc reports from the HR system as required.
• Develop an understanding of HR policies and procedures to respond to basic queries.
• Collaborate closely with the Recruitment team, Payroll and Benefits team, Business Partnering team, and external third-party providers.

Job Requirements:

• Previous experience in an administrative position.
• Highly organised with the ability to prioritise and multitask effectively.
• Excellent oral and written communication skills.
• Strong attention to detail while maintaining confidentiality.
• A diplomatic, friendly, and team-oriented approach.

What You’ll Love:

​​​​​​​You will be joining an organisation that values professional growth and offers ample opportunities for training and career development. The team is committed to fostering a collaborative environment, allowing you to play a key part in supporting the employee lifecycle while enhancing your skills in HR practices. The role offers a vibrant workplace culture where your contributions will be valued.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here