The Legal Secretary for the Corporate Department plays a pivotal role in providing a confidential legal secretarial service while supporting the fee earners. This full-time position, located in the Isle of Man, includes a variety of secretarial duties designed to facilitate efficient operations within the department. The successful applicant will be instrumental in managing communications, scheduling, and administrative tasks to ensure that the fee earners can focus on their core responsibilities. Duties will include screening telephone calls, monitoring emails, and arranging meetings. Additionally, the role requires direct contact with clients, as well as the preparation and management of documentation and fees. Candidates will also engage in travel arrangements for both on and off-Island meetings and support fee earners in various administrative functions. The position calls for a resourceful individual who can work under pressure while maintaining high standards of professionalism.
Job Duties:
- Screening telephone calls and monitoring emails for fee earners
- Occasional direct client contact, including greeting in person and addressing general queries
- Maintaining fee earner diaries and scheduling meetings and appointments
- Arranging and booking client and business development meetings
- Researching and coordinating travel arrangements and itineraries for meetings
- Preparing draft bills and fee notes for client processing
- Liaising with the E-Billing Team and monitoring accounts receivable
- Opening new client files and maintaining compliance with procedures
- Filing emails and documentation on the document management system
- Collecting internal and external mail and passing correspondence to fee earners
- Closing files and providing support for Notaries including Apostille applications
- Supporting multiple fee earners with administrative tasks and time recording
- Preparation of couriers and special deliveries
- Providing ad hoc reception support and other secretarial duties as required
Job Requirements:
- Legal secretarial experience preferred
- Outstanding attention to detail and high levels of accuracy
- Ability to work as part of a team and build relationships
- Excellent interpersonal and communication skills
- High degree of professionalism, integrity, and confidentiality
- Excellent time management and organisational skills
- Ability to work under pressure and meet tight deadlines
- A calm demeanour and ‘can-do’ attitude
- Advanced user of Outlook and Word; competent user of Excel and PowerPoint
- Experience with InterAction and Aderant/AdEx billing systems would be advantageous
What You’ll Love:
This role offers the chance to contribute significantly to the reputation of the jurisdiction. You will work in a collaborative environment with opportunities to develop your skills in legal support, administrative processes, and client interactions. The organisation values professional growth and offers ample opportunities for training and career development.
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