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Showing jobs 1 to 33 of 33.

Executive Personal Assistant - Guernsey

Itchyfeet has a new and very exciting opportunity for a candidate to become the Personal Assistant to our client’s CEO, on  a permanent basis. You will provide high level support to the CEO, acting as the main point of contact and you will proactively manage their email box, highlighting issues and responding where necessary. The key responsibilities include extensive diary and time management, travel and logistics management, responsibility for the production and distribution of the Strategic Board and Directors Forum papers / deck and the scheduling of the weekly business update speakers. The successful candidate will have experience working with, and managing senior individuals at an executive level, experience in events management, be highly organised, proficient in Word, Power Point and Excel, possess excellent prioritisation and time management skills, and understand the importance of confidentiality.

Executive Assistant - Jersey

This is a fabulous full-time permanent opportunity for an Executive Assistant to provide comprehensive and pro-active administrative support to the Head of Location for this large well known Bank. You will be able to efficiently organise the agendas for all meetings, schedules and travel and organise management lunches, as well as organising management events. This role would suit a confident, calm and methodical bilingual candidate (French Language), who has previous PA experience at a senior level and a minimum three years’ experience in a similar role within the finance industry.

Ref: 23931
Legal Secretary - Isle of Man

Our client is seeking a Legal Secretary with a combined skill set of audio-typing, client handling and administrative/office duties, to join their team, on a permanent basis. Duties will include handling reception, dealing with office management, archiving, scanning, audio-typing as well as other administrative tasks. The ideal candidate will have previous experience, and the ability to hit the ground running.

Property Administrator - Jersey

Our client is seeking a motivated individual to join their property practice group, providing day-to-day secretarial and administrative support across a wide range of matters and tasks. You will work closely with all property team members to support and anticipate their needs, as well as their clients and work streams, playing a key part in the work of the team. You will ensure all records are kept up to date and accurately handle incoming and outgoing communications, carry out conveyancing searches and preparing basic property documents, assist with the preparation of security documents and act as liaison point with our client’s lending clients. The successful candidate will have experience with Microsoft packages and have an understanding of financial procedures to facilitate the production of consideration statements and bills.

Ref: 23802
Legal Secretary, Litigation - Guernsey

Are you a legal secretary ready for a new challenge? If so, our client is seeking a professional secretary to join their team, on a permanent basis. In this varied role, you'll be responsible for delivering seamless legal administration and secretarial support to Partners and the wider legal team. Working alongside a proactive and friendly secretarial team, our client can offer you a supportive working environment and the opportunity to be involved in complex and interesting work. If you have demonstrable practical knowledge of accurate document generation and formatting as well as of Guernsey legal and court processes along with working knowledge of Microsoft software, document management systems, and billing software, then get in touch!

Administration Assistant, Group Executive - Jersey

A new and exciting opportunity has arisen for an Administration Assistant to provide a comprehensive and professional service to the immediate team of Executive Assistants ensuring that they are fully supported across a wide range of executive board and group partner activities. Duties include but are not limited to scheduling diary appointments, managing correspondence and formatting documentation, preparing and processing invoices, assisting with the collation and distribution of board packs and coordinating travel and itineraries for executive board member jurisdictional visits. The successful candidate will have 1-2 years’ previous administration support experience, excellent communication and organisational skills and a professional mindset.

Ref: 24189
Administration Assistant x2 - Jersey

A new position has arisen for an Administration Assistant to join our client’s global support team, on a full-time permanent basis, to  provide secretarial and administration support to the fee-earners across the group. You may be someone who has previous administration experience, ideally in a legal or professional services environment, or a school leaver looking to take their first steps into their career. You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word/Outlook, and ideally a working knowledge of Excel and PowerPoint. If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you.

Ref: 23962
Finance & Legal Assistant, Private Clients - Jersey

Itchyfeet are working on a brilliant new opportunity for a candidate to undertake fee-earning work, dealing with estate and delegations administration, on a permanent basis. You will prepare probate applications and carry out investigations for estates and curatorship’s and undertake the bookkeeping and accounts preparation for the Personal Law Department. This is an unusual role as our client requires the successful candidate to have both the financial and legal assistance experience. Our client can support the candidate with the legal assistance part of the role. You will be qualified to GCSE level or equivalent in numeracy and literacy, ideally hold a law degree or equivalent, have experience of client facing administration and relevant experience within the legal sector. You will also be computer proficient with good knowledge of legal language, process and practice.

Ref: 24132
Front of House Administrator - Guernsey

Our client is seeking a welcoming and professional individual to provide reception and telephone service to their clients, visitors and employees. You will answer switchboard calls, maintain stationery supply levels and co-ordinate and reconcile invoices for suppliers, submitting them for payment. This role additionally assists the Support Department with ad-hoc duties, which may incorporate providing support to the Senior Management team including diary management, preparation for meetings, workflow support and travel planning, providing administrative and secretarial support for various employees. The successful candidate will have excellent communication skills, strong personal organisational and time management skills with a good attention to detail and high level secretarial and administrative skills. Basic knowledge of excel and  T24 banking system would be advantageous.

Administrative Assistant - Guernsey

Itchyfeet has a new, fabulous opportunity for an Administrative Assistant to provide high quality and efficient administrative support to our client’s Executive Committee in addition to various bank departments where required. You will assist in supporting Executive Committee members and Senior Managers where required in both Jersey and Guernsey jurisdictions including assisting with diary management, preparation for meetings, workflow support and travel planning. You will also assist with ad-hoc duties to include scanning, arranging teams meetings through company booking systems and arrange passwords for visiting clients and overseas employees. The successful candidate will have advanced skills in Outlook and knowledge of MS applications in addition to a high standard of general education including advanced level English with excellent secretarial and administrative skills.

Executive Assistant / PA - Jersey

Itchyfeet have an exciting new opportunity for an experienced Executive/Personal Assistant providing a variety of tasks related to our client’s company directors. You will manage the diaries for specified members of the senior management team, respond and file emails when required, perform audio and copy typing and follow up on correspondence and communications with other members of staff, clients and professionals. You will also prepare expense returns and prepare marketing adverts, organise mail merges and speak with advertising agencies on sales space. You will also oversee and manage projects and log any IT issues. The successful candidate will have experience in using Taskforce and eDocs (not essential as training will be given), good communication and organisation skills with a high attention to detail. A proactive approach and the ability to work using your initiative is necessary.

Ref: 23848
Secretary - Jersey

Itchyfeet has an exciting new opportunity for a Secretary to work as part of a team providing secretarial and administrative support to a group of designated fee earners. You will organise and arrange meetings, venues and logistics for trips and book travel and accommodation while answering telephones and email messages.  Duties will also include copy and audio typing, creating and formatting PowerPoint presentations, processing monthly fee earner time reports and issuing final bills to clients. The successful candidate will either be a school leaver / graduate or someone with previous relevant experience ideally working in a legal environment. The candidate will have experience using MS Office applications, good typing speeds and accuracy and familiarity with the use of CRM systems.

Ref: 19064
Administrative Assistant - Jersey

Our client is seeking an Administrative Assistant to join their organisation to provide a high quality, efficient administrative support to their Executive Committee along with support to various departments where required, occasionally providing cover for colleagues when necessary. Responsibilities will include but not be limited to diary management, preparation for meetings, workflow support, travel planning, physical and electronic filing and organising and preparing bulk mailings to clients on behalf of marketing of other departments. If you have good computer skills, experience working with File Site and excellent communication skills, this could be the role for you!

Ref: 23173
Office Assistant - Guernsey

A fantastic opportunity has arisen for a self-motivated and driven individual to join a Private Equity business, on a permanent full-time basis, as an Office Assistant. Your role will focus on a range of secretarial and administrative duties, supporting the CEO’s EA and PA team. These responsibilities will include, but not be limited to, arranging and setting up meetings, ordering lunches and office supplies, printing, copying and binding, filing and shredding, answering phones and greeting guests, arranging travel and taxis and assisting with updating interaction, the online client relationship management system. The successful candidate will possess highly developed communication skills, the ability to work in a fast paced environment and an unquestionable personal code of ethics, integrity, diversity and trust.

Business Assistant - Guernsey

A fantastic opportunity has arisen for a highly motivated individual with a clear interest in finance to provide support to the Chief of Staff, ensuring the smooth running of the office, to include a variety of tasks and activities, ranging from some that are quite administrative in nature through to providing research support to the portfolio business. This role includes the co-ordination of projects, preparation of written reports and presentations for multiple audiences.  Other tasks include, but are not limited to, attending meetings, taking and distributing minutes, arranging staff activities and drafting correspondence. The successful candidate will work in the Guernsey office but will be happy to travel according to business needs.

Paralegal - Guernsey

Do you have a legal qualification or a legal secretary certificate/diploma? Are you looking to start off your legal career, or move into a role focused on regulatory law in a supportive environment? If so, a unique opportunity has arisen for a Paralegal to join our client’s team, on a permanent basis, to assist in preparing affidavits, legal opinions, memorandums, legal correspondence as well as assist with the preparation and filing of court documents as necessary.  This role will also involve assisting in undertaking legal research and analysis to investigate facts and gathering and analysing statutes, decisions, and legal articles and other data.

Legal Secretary - Guernsey

An exciting opportunity has arisen on a permanent full-time basis for a Legal Secretary to join our client’s Litigation team. You will provide general secretarial support to a Partner and Senior Counsel within the team in which you will create, edit, amend and sort correspondence documents, prepare court bundles, respond to telephone enquiries ensuring that every call is attended to in a professional and polite manner as well as assisting with billing and collections. The ideal candidate will have previous secretarial experience within a law firm, however candidates with excellent secretarial skills will also be considered. Part-time will be considered for the ideal candidate.

Office Manager / Receptionist - Guernsey

Our client is seeking a highly organised and approachable Office Manager / Receptionist to join their team on a permanent full time basis. You will be the front of house to greet and sign in clients, prepare meeting rooms, make travel arrangements as well as making payments and online filings and general facilities i.e. dealing with landlords, service providers, etc. This is a fantastic opportunity for someone who is a self-starter and enjoys working independently, sometimes to tight deadlines.

Secretary - Isle of Man

We are working on a brand new opportunity for a secretary to join our client’s team, on a permanent basis. The ideal candidate will have previous secretarial / PA experience, however our client will also consider individuals with strong administration skills who are highly efficient, organised with a desire to help people. This is a fantastic opportunity to join a small team working in an interesting and rewarding role.

Secretary - Guernsey

A new full-time, permanent opportunity has arisen, for an individual with excellent minute taking skills to join our client’s growing team, as a Secretary. You will provide secretarial and administrative support to the team, this will include copy and audio typing, organising logistics and all administration associated with business trips, client meetings and events, as well as preparing documents. If you have excellent communication and computer skills, our client would love to hear from you!

Executive Assistant - Jersey

This is a fabulous temporary full-time opportunity for an Executive Assistant to provide comprehensive and pro-active administrative support to the Head of Location for this large well-established Bank. You will be able to efficiently organise the agendas for all meetings, schedules and travel and organise management lunches, as well as organising management events. This role would suit a confident, calm and methodical bilingual candidate (French Language), who has previous PA experience at a senior level and a minimum three years’ experience in a similar role within the finance industry.

Fibre Support Lead - Guernsey

Our client is seeking a Fibre Support Lead to join their team on a temporary basis, until December 2026, to support the optimised delivery of fibre installations ensuring that resources meet demand and appointment scheduling is optimised to maintain short-lead times for customers. You will work across teams to support the efficient delivery of fibre services and liaise with internal colleagues and customers to meet those aims as well as working closely with the FTTP Programme, internal Provisioning team and FTTP Installations team. The ideal candidate will be goal focused and collaborative with good interpersonal skills and the drive to help make a positive impact on the FTTP project. The successful candidate will be able to pride themselves on producing accurate, good quality work. This role may suit a PA / Secretary looking for a new challenge or a Customer Service professional looking for that next step!

Administration Assistant, Global Support Team - Guernsey

Do you have at least 5+ years' administration experience in a secretarial / PA capacity, ideally in a legal or professional services environment? If so, this new 6 month temporary vacancy may interest you! You will assist with diary management, arrange and coordinate meetings, conference calls and appointments, travel management, planning and booking, typing of correspondence and formatting documentation as well as the billing / invoicing experience; preparation of invoices, sending out to the client and follow up of payments with clients. If you are tech savvy with Outlook and comfortable working within a busy environment where quality of work is key, then get in touch!

Executive / Personal Assistant - Jersey

Itchyfeet has a new and exciting temporary 9 month opportunity for a candidate to join our client’s team, on a full or part-time basis, to provide efficient, confidential and high quality secretarial, administrative and organisational support primarily to the Head of Private Client. You will co-ordinate travel arrangements, including making reservations and diary management and maintain all diaries and reminder systems and carry out other activities reasonably required by the Directors of the business. The successful candidate will have a good secondary education, relevant typing and secretarial training and strong IT skills. You will also have substantial secretarial experience and document management experience would be beneficial.

Executive / Personal Assistant - Jersey

Itchyfeet has a new and exciting temporary 9 month opportunity for a candidate to join our client’s team, on a full or part-time basis, to provide efficient, confidential and high quality secretarial, administrative and organisational support primarily to the Head of Private Client. You will co-ordinate travel arrangements, including making reservations and diary management and maintain all diaries and reminder systems and carry out other activities reasonably required by the Directors of the business. The successful candidate will have a good secondary education, relevant typing and secretarial training and strong IT skills. You will also have substantial secretarial experience and document management experience would be beneficial.

Clinical Administrator - Guernsey

Itchyfeet are working on a new temporary full or part-time basis, working a minimum of 25hrs per week, for an individual with strong administration skills to join our client’s team. Within this role you will assist directorates to cover absence and movement within the company, completing administration work. Daily, you will be involved with interacting with key stakeholders and service users, perform a wide variety of complex administrative, technical and secretarial support duties and deal with confidential and sensitive matters requiring a high degree of respect, discretion, diplomacy, tact, and empathy with the ability to remain calm under pressure.

Clinical Administrator - Guernsey

Itchyfeet are working on a new temporary full or part-time basis, working a minimum of 25hrs per week, for an individual with strong administration skills to join our client’s team. Within this role you will assist directorates to cover absence and movement within the company, completing administration work. Daily, you will be involved with interacting with key stakeholders and service users, perform a wide variety of complex administrative, technical and secretarial support duties and deal with confidential and sensitive matters requiring a high degree of respect, discretion, diplomacy, tact, and empathy with the ability to remain calm under pressure.

Administration Assistant, Group Executive - Jersey

A new and exciting opportunity has arisen for an Administration Assistant, on a temporary basis, to provide a comprehensive and professional service to the immediate team of Executive Assistants ensuring that they are fully supported across a wide range of executive board and group partner activities. Duties include but are not limited to scheduling diary appointments, managing correspondence and formatting documentation, preparing and processing invoices, assisting with the collation and distribution of board packs and coordinating travel and itineraries for executive board member jurisdictional visits. The successful candidate will have 1-2 years’ previous administration support experience, excellent communication and organisational skills and a professional mindset.

Personal Assistant - Guernsey

A new and exciting opportunity has arisen for a Personal Assistant to work on a temporary full-time basis, for a period of 6 months. This role will involve providing a PA and medical secretarial service to consultants within the firm. You must possess effective communication skills to interact with key stakeholders, external agencies and services users alike. There will be a wide variety of complex administrative, technical and secretarial duties requiring initiative, independent judgement, resourcefulness and an extensive working knowledge of the organisation and its programs. A proportion of the role entails dealing with confidential and sensitive matters requiring a high degree of respect, discretion, diplomacy, tact and empathy with the ability to remain calm under pressure. If you have the relevant experience and looking for a new challenge, then this vacancy may be perfect for you!

Business Support Officer - Isle of Man

A wonderful new opportunity has arisen to start working immediately on a temporary basis until 29th July 2022, as a Business Support Officer. Duties will include the timely organisation of meetings, minute taking, the production of clear minutes, and the timely circulation of minutes and diary management for members of the Chief Executive’s office using outlook calendar. You will also organise and attend meetings as required, managing agendas and taking minutes in addition to providing full administrative and organisational support to the CEO’s office and the wider Executive team. Finally, you will use your own initiative to provide a gate keeping and sign posting function in relation to queries and messages, highlighting with the relevant person any urgent matters.  

Fund Administrator, Secretarial Services - Isle of Man

This brilliant opportunity to work as a Fund Administrator, Secretarial Services is a varied role working within a growing team in a busy department where delivering high quality service is key. The role will involve the provision of fund secretarial services for a broad range of investment structures domiciled in various jurisdictions. This is a 6 month temporary opportunity to cover a period of maternity leave. The successful candidate will be a hardworking and enthusiastic individual with the ability to work independently and as part of a team. The candidate will have knowledge of fund structures and have experience of working in a regulated financial services environment with 2+ years’ experience in the provision of secretarial services. You will have good academic qualifications and have, or be willing to work towards a Chartered Secretary Qualification.

Business Analyst - Jersey

A brilliant temporary 3-6 month, part-time role is now open to work as a Business Analyst, assisting the Programme Manager in Technology with checking that documentation is collated, audit actions are followed up and deliverables are monitored. The individual should be confident, a motivated self-starter and be familiar with asking for information and following up with stakeholders with a persistency in chasing actions.

Temporary Candidates Wanted! - Guernsey

Are you seeking a new and exciting challenge? Have you ever considered temporary employment? We have a number of temporary vacancies with industry leading employers for candidates at all levels! Our roles range from short to long term and are across all sectors including administration, accounting, trust, funds and many more. Temping is a fantastic opportunity to gain an insight into the various sectors and environments available to you whilst developing your skills.

Showing jobs 1 to 33 of 33.