Our client is looking for an Assistant Company Secretary to provide company secretarial services to a portfolio of fund entities, including regulated, listed, and private equity clients. This permanent role involves a range of responsibilities supporting the Company Secretarial and Fund teams. Full training will be provided, allowing the successful candidate to develop their skills in this area.
Job Duties:
- Act as Assistant Company Secretary to a portfolio of fund boards, initially focusing on private equity clients.
- Assist with team projects, initiatives, and reviews.
- Liaise with clients and directors to arrange board meetings, including managing availability, rooms, and conference lines.
- Prepare and circulate board meeting packs, attend meetings, and assist with minutes using the prescribed format.
- Ensure timely circulation of minutes and handle feedback and alterations.
- Set up and maintain statutory record files, ensuring timely filing of documents.
- Maintain master agreements log per client and assist with banking and facilities arrangements as needed.
- Assist with the completion and maintenance of signatory mandates.
- Support the completion and submission of annual return forms and tax-related procedures for client entities.
- Handle statutory fee routines, including annual returns, regulatory fees, and stock exchange filing fees.
- Assist with distribution and filing of accounts to relevant bodies such as the Registrar, Exchange, and Custodian.
- Assist with notifications to regulators regarding changes to officers, directors, auditors, or fund documentation.
- Maintain registers, including directors, members, seal registers, and insider lists.
- Contribute to error/breach reports and liaise with internal parties to ensure satisfactory resolutions.
- Assist with the collection of KYC information for new Directors or other persons as required.
- Prepare for regulatory compliance visits.
- Review accounts, draft prospectuses, agendas, and marketing materials in accordance with legislation.
- Contribute to maintaining procedures that comply with legislative requirements.
- Ensure all statutory returns are completed accurately and on time.
- Assist with SLA reviews and adherence.
- Prepare Directors’ and Officers’ Insurance Proposal Forms and maintain cover.
- Set up and maintain client company letterheads.
- Cover for team members when necessary and undertake any other duties as delegated by the Head of Company Secretariat.
Job Requirements:
- Good knowledge of the offshore fund industry, particularly regarding regulatory requirements.
- Exposure to risk/compliance work in fund administration.
- Knowledge of laws and regulations applicable to fund management and administration.
- Strong A-level results and ideally a degree level qualification.
- Willingness to study for an industry-relevant professional qualification such as ICSA.
- Effective communication skills with a strong client service orientation.
- Goal-driven with excellent time management abilities.
- Ability to work under pressure and maintain a strong team ethic.
- Strong judgment and problem-solving skills.
What You’ll Love:
This role offers the opportunity to develop your expertise in the offshore fund industry, with comprehensive training and support provided. You will gain exposure to a wide variety of tasks, from company secretarial services to assisting with regulatory compliance. Our client values professional growth, and you will be supported in pursuing relevant qualifications such as ICSA. The collaborative work environment and varied responsibilities ensure an engaging and fulfilling role within a dedicated team.
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