Our client is seeking a Company Secretary to manage the statutory and corporate secretarial obligations of their Guernsey private equity fund general partners and related entities. This is a full-time role with a 37.5-hour working week. The ideal candidate will have 2 to 3 years’ experience in a company secretarial role at mid-level to assistant manager level, including experience attending board meetings and taking minutes. A willingness to undertake further professional study is desirable.
Job Duties:
- Deputise for the Company Secretarial Manager in their absence.
- Attend weekly manager meetings when required, providing updates on team priorities and deadlines.
- Oversee team workloads and proactively drive progress.
- Provide ongoing support to the team’s manager.
- Support and mentor team members in day-to-day administrative tasks and complex queries.
- Manage resources to ensure timely resolution of queries and tasks.
- Act as the first point of contact for the team in the absence of the Company Secretarial Manager.
- Escalate issues as required and provide guidance to team members.
- Ensure the team feels supported in their roles.
- Complete statutory and corporate secretarial reporting and filing requirements.
- Manage the quarterly board meetings process, including:
- Collation of papers.
- Preparation of board packs.
- Oversight of meeting timetables.
- Attendance at meetings and recording of minutes.
- Prepare and review board and committee meeting minutes.
- Assist the Corporate Services team with recording investment decisions.
- Prepare secretarial reports for quarterly board meetings.
- Liaise with internal and external counterparties.
- Ensure compliance with relevant processes and procedures.
- Check and sign off on daily tasks.
- Act as a B signatory.
- Undertake other duties as assigned.
Job Requirements:
- Relevant company secretarial or administration qualifications, or a willingness to undertake further professional study.
- Knowledge of relevant regulations and legislation relating to Guernsey investment business.
- Understanding of statutory requirements and company secretarial filing processes.
- Experience managing and minuting board and committee meetings.
- Strong organisational skills and the ability to meet strict deadlines.
- Proactive approach to work.
- Honesty and ability to handle sensitive information.
- Excellent written and oral communication skills.
- Strong attention to detail.
- Team-oriented mindset.
- Proficiency in Microsoft Outlook, Word, and Excel.
What You’ll Love:
Our client fosters a culture of inclusion and collaboration, offering an opportunity to work in a supportive and professional environment. You will gain valuable exposure to private equity fund administration and corporate governance, with opportunities for professional development. Competitive remuneration and benefits are available, dependent on experience.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
