Our client is seeking a Trainee Administrator to join their Fund Administration team on a full-time, permanent basis. This role offers the opportunity to develop experience in the administration of a wide range of funds and associated structures. Under the supervision of a senior team member, you will support day-to-day operations and deliver a high level of service to a diverse client portfolio, while working towards a relevant professional qualification.
Job Duties:
- Assist with the formation and administration of a variety of fund structures and management companies.
- Prepare minutes, resolutions, and correspondence; coordinate execution of documents and statutory filings.
- Process bank payments, reconcile payment logs, and support expense settlements.
- Produce and distribute client invoices; manage fee collection and debtor follow-up.
- Maintain accurate investor records and update systems to reflect investor changes or transfers.
- Process and coordinate investor calls and distributions.
- Support additional administrative responsibilities as assigned by management or clients.
- Promote accuracy and data integrity, using internal systems effectively to drive efficiency.
- Contribute to team process improvement initiatives and align practices with business-wide standards.
- Ensure full compliance with all applicable legislation and internal policies, particularly AML and CFT regulations.
- Assist with investor and client onboarding, ensuring completion of due diligence and KYC processes.
- Participate in project work and support team-wide goals and initiatives as required.
Job Requirements:
- Strong academic background and willingness to study towards a relevant professional qualification (e.g. ICSA).
- Experience within the finance industry is preferred.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
- Ability to manage tasks independently and use own initiative.
- Strong attention to detail and commitment to maintaining data accuracy.
- Proactive and flexible with a team-oriented approach.
- Eagerness to learn and develop within a fund administration environment.
- Familiarity with systems such as Viewpoint and Investran is advantageous but not essential.
What You’ll Love:
You will be joining a progressive and internationally recognised organisation that values innovation, personal contribution, and continuous development. This is an excellent opportunity to start or advance your career in fund administration with structured support and training in a collaborative, forward-thinking environment.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
