Our client is seeking a proactive and organised Administration Assistant to join their Global Support team on a permanent full-time basis. This is an excellent opportunity to work in a collaborative and dynamic environment, supporting legal and professional teams with a wide range of administrative and secretarial tasks. The role offers the chance to contribute to continuous process improvement and to be part of an innovative global business.
Job Duties:
- Format and type correspondence and legal documentation
- Maintain up-to-date client files, including email and document filing, scanning, and photocopying
- Assist with billing processes including invoice preparation, distribution, and client follow-ups
- Keep business systems and records updated accurately and in a timely manner
- Support Partners and fee earners with client investigations, communication drafting and document preparation
- Organise internal and external meetings, including travel arrangements
- Prepare Court bundles and other required printing/scanning tasks
- Take ownership of allocated administrative responsibilities and work independently
- Communicate proactively with fee earners, providing timely administrative support
- Document and improve existing administrative processes to enhance efficiency and client experience
- Provide training, mentoring and support to junior colleagues
- Assist with IT and process change initiatives, including testing, training, and system upgrades
Job Requirements:
- Previous experience in an administrative role, ideally within legal or professional services
- Strong organisational and time management skills, with the ability to prioritise effectively
- Excellent attention to detail and a methodical approach to tasks
- Proficiency in Microsoft Word and Outlook; familiarity with Excel and PowerPoint is desirable
- A collaborative, tech-savvy and proactive approach to work
- Ability to work efficiently in a fast-paced environment while maintaining high-quality output
What You’ll Love:
Our client is a global leader in legal and corporate administration services, offering opportunities to work across jurisdictions in a highly respected and innovative business. With a supportive team culture and commitment to process improvement, employees benefit from ongoing development and exposure to meaningful, collaborative work. The business promotes continuous learning and encourages everyone to contribute to shaping more efficient, client-focused solutions.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
