Our client is seeking an Executive Personal Assistant to provide proactive, high-quality administrative and professional support to the CEO and senior executives. This full-time role is based in Guernsey and offers a competitive salary. The Executive Personal Assistant will manage calendars, correspondence, travel, meetings, and key projects, acting as a trusted right-hand person who enhances executive efficiency, upholds confidentiality, and represents the organisation with professionalism. With an entrepreneurial spirit and a desire to learn, the successful candidate will thrive in an environment that combines a flat structure with a focus on internal mobility. This is an excellent opportunity for those looking to make a significant impact in their career.
Job Duties:
- Manage complex calendars, prioritise commitments, and coordinate internal and external meetings, ensuring efficient use of executive time.
- Proactively flag scheduling conflicts and propose alternatives.
- Screen, prioritise and respond to emails and phone calls on behalf of the CEO, where appropriate.
- Draft, edit and proofread correspondence, briefing notes, presentations and reports.
- Arrange logistics for internal and external meetings (board meetings, committees, offsites), including venues, catering, AV requirements, and travel.
- Prepare agendas, circulate pre-reads, take accurate minutes (limited), track actions, and follow up on outstanding items.
- Plan and book complex international travel itineraries, accommodation, visas, and related arrangements.
- Manage expenses, ensuring compliance with policy and timely reporting.
- Maintain confidential filing systems (digital), ensure document control, and support records management.
- Coordinate deadlines and deliverables with cross-functional teams; assist with special projects as required.
- Act as a liaison between the CEO, senior leadership, staff, clients, partners, and board members.
- Prepare briefing packs for external meetings and represent the CEO with professionalism when required.
- Support strategic initiatives and projects as needed, including event planning, town halls, offsites and stakeholder engagements.
- Provide discreet personal assistance to the CEO, including arrangement of personal appointments or tasks that impact executive effectiveness.
- Ensure adherence to corporate policies and regulatory requirements; support audit and governance processes as needed.
- Track and report on key metrics related to executive operations (calendar utilisation, meeting outcomes, project status, expense accuracy).
Job Requirements:
- Proven experience as an Executive PA, Personal Assistant, or similar role supporting C-suite executives (minimum 5 years preferred).
- Strong organisational skills with meticulous attention to detail.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with calendar and travel management tools; experience with enterprise collaboration platforms (e.g., SharePoint, OneDrive) is desirable.
- Experience coordinating complex travel and events.
- Proactive, resourceful, and solution-focused with a professional demeanour.
- (Preferred) Degree or equivalent professional qualification in business administration, communications, or a related field.
- Experience in financial services, professional services, or a corporate environment.
- Ability to adapt to evolving priorities and manage stakeholder expectations.
- Strong problem-solving skills and the ability to anticipate needs.
- Excellent interpersonal skills and a confident, polished presentation.
What You’ll Love:
Working as an Executive Personal Assistant to the CEO offers an exciting opportunity to be part of a dynamic and thriving organisation. You will take on a pivotal role that allows you to utilise your skills in a fast-paced environment while supporting senior executives. Our client fosters a culture that values creativity, collaboration, and independence. If you are looking for a role where you can bring your unique skills and positively impact the business, this is the perfect opportunity for you.
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