Our client is seeking a Governance & Executive Support Administrator to provide high-quality administrative and coordination support to the Executive Team and Board. This role ensures the smooth operation of executive and board activities, promoting effective decision-making. The position requires exceptional attention to detail, strong organisational skills, and discretion, with the ability to manage multiple priorities in a fast-paced environment. The role is a full-time position, with a contract expected to be 37 hours per week, from Monday to Friday.
Job Duties:
- Manage diaries, schedule meetings, and coordinate travel arrangements for the Executive Team.
- Prepare agendas and support with the drafting of meeting papers and presentations for internal and external meetings as required.
- Organise and support executive events, including board strategy days and executive team offsite sessions.
- Schedule and coordinate Board and Committee meetings, including logistics and diary management.
- Assist with the preparation and distribution of Board packs and meeting materials.
- Track and follow up on actions arising from meetings to ensure timely completion.
- Support accurate record-keeping and documentation for governance processes.
- Maintain key registers and assist with routine compliance submissions.
- Provide administrative assistance for risk and data protection activities (training provided).
- Maintain accurate records and document management aligned with internal policies.
- Assist with the preparation of reports, papers, presentations, and business documents as required.
- Liaise with internal teams and external stakeholders to facilitate smooth communication and collaboration.
- Support small projects or initiatives as directed by the Chief Governance and Risk Officer.
- Contribute to process improvements across executive and governance functions.
- Build effective working relationships across teams and with external stakeholders.
- Handle sensitive information with discretion and always maintain confidentiality.
- Oversee office management operations, including stationery, refreshments, and general office standards.
- Perform any other reasonable duties assigned by management.
Job Requirements:
- Experience in an Executive Assistant or senior administrative role (3 to 5 years).
- Strong organisational and time management skills.
- Excellent written and verbal communication.
- High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- High attention to detail and accuracy.
- Discreet and trustworthy, with the ability to handle confidential information with integrity and discretion.
- Strong interpersonal skills and a collaborative approach.
- Understanding and alignment with the values of our client, demonstrating an ethos suitable for the challenges encountered by the organisation.
- Entitled to work residential status.
- Familiarity with project coordination or business reporting.
- Interest or experience in governance principles, regulatory compliance, or risk management is desirable but not essential.
What You’ll Love:
This role offers the opportunity to contribute significantly to the operational success of our client, enhancing governance practices and supporting decision-making processes. The organisation values collaboration and teamwork, fostering an environment where professional growth and development are priorities. You will be able to engage with a dedicated team within a supportive and dynamic work environment that reflects their passion for providing excellent service to the community.
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