Our client is seeking a Legal Secretary to join their team in Guernsey. The post holder will work as part of a team of secretaries providing secretarial and administrative support to a group of designated fee earners, allowing for their time to be used more efficiently on client-related work. This is a full-time role, with standard working hours from 09:00 am to 17:30 pm, including a 90-minute lunch break.
Job Duties:
- Amending legal documents in an accurate and timely manner
- Checking and proofreading documents and amending as necessary
- Assisting in creating new clients/matters on Intapp and the document management system
- Copy typing and audio typing
- Ensuring client files are updated ahead of meetings/Court Hearings
- Preparing Court bundles
- Receiving disclosure documents and ensuring all is in order prior to fee earner review
- Booking travel and courses on behalf of fee earners
- Answering telephones on behalf of the fee earner and relaying accurate messages
- Checking fee earners' inboxes to ensure anything urgent is dealt with
- Assisting with conflict checks as required at the fee earner's request
- Booking client meetings, including meeting rooms, equipment, and catering if required
- File management and archiving, ensuring all matter opening data is captured
- Working with Marketing & Business Development, providing a range of administrative support as requested
- Checking and processing fee earner expense claims
- Assisting with billing and sending out invoices to clients
Job Requirements:
- Previous experience with some or all of the above duties
- Previous experience working in a legal environment would be beneficial
- Experience in the use of Microsoft Office applications, specifically Outlook; knowledge of Excel would be useful
- Good typing speeds and accuracy are essential
- Familiarity with CRM systems would be helpful
- Good standard of education
- Secretarial/administration qualifications would be an advantage
- Excellent planning and organisational skills
- Good written and verbal communication skills
- Team-oriented with a flexible approach to assisting colleagues in a multi-team working environment
- Proactive attitude
What You'll Love:
This role offers the opportunity to be part of a reputable team that values collaboration and professional growth. You will enjoy a supportive working environment where there are ample opportunities for training, development, and career progression. The organisation prioritises your well-being with a comprehensive benefits package, including holiday entitlement, medical insurance, and a pension scheme.
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