Our client is seeking an HR & Payroll Administrator to join their team on a full-time basis. The primary purpose of this role is to provide efficient services related to crew employment for owners and captains, ensuring compliance with applicable regulations and the correct application of company policies and procedures. Additionally, the role involves processing crew payrolls accurately and performing various HR activities, such as issuing employment agreements and related documents. You will also support the bookkeeping team in preparing invoices to request funds from yacht owners in a timely manner to ensure that crew payments can be made on schedule.
Job Duties:
- Receive monthly payroll information from the yachts (Captain or Purser)
- Verify payroll data using company validation tools
- Input crew wage information and reconcile payroll each month
- Monitor cash balances and the receipt of funds for each yacht
- Submit invoices to request funds from yacht owners at the appropriate time each month
- Follow up as necessary to ensure there will be sufficient money to pay the crew on the due date
- Use the company’s software and systems to arrange for crew wages and other payments
- Ensure payment schedules are implemented and conduct daily checks to verify that all payments have been made
- Respond to any questions or queries relating to crew payrolls
- Ensure payroll year-end for each yacht is processed accurately and on time
- Produce and process all documents pertaining to crew employment according to agreed timeframes
- Monitor and record the return of completed or signed documents as necessary
- Serve as the first point of contact for crew members, owners, and captains in relation to employment questions
- Liaise with relevant authorities as required
- Respond to telephone, email, and written correspondence in a timely manner
- Stay up to date with relevant changes to seafarer employment legislation and regulatory requirements
- Report and document any non-compliance to line managers
- Maintain accurate and confidential records
- Comply with and contribute to the continuous improvement of procedures and work instructions
- Assist with other duties or projects as reasonably required
Job Requirements:
- Skilled communicator, both verbal and written, able to engage effectively with individuals at all levels
- Proficient in using business IT systems and cloud-based applications
- Competent in problem-solving and working as part of a team
- Effective time management skills
- Fluent in spoken and written English
- Eligible to live and work in Guernsey
- Good sense of humour
What You’ll Love:
Our client offers a supportive working environment, providing you with the opportunity to develop your skills within the HR and payroll domain. You’ll have the chance to work closely with yacht owners and crew members, engaging in a diverse range of tasks that keep every day interesting and fulfilling.
Could this be the right opportunity for you? If this opportunity sounds right for you, we’d love to hear from you. Our friendly and experienced recruitment team is here to answer your questions, offer guidance and support you throughout the process. Simply submit your CV in confidence, and our Candidate Manager will arrange for one of our consultants to get in touch to organise an initial meeting, either face to face, via Microsoft Teams or by telephone, whichever suits you best. We look forward to getting to know you and learning more about what you’re looking for.
