Our client is seeking a skilled Legal Secretary to join their team, providing essential secretarial and administrative support to a group of designated fee earners. The role aims to facilitate more efficient use of the fee earners' time, enabling them to focus on client-related work. As a Legal Secretary, you will also provide personal assistant services to Partners. Reporting directly to the Group Practice Co-ordinator and Partner(s) of the relevant legal practice group, you will play a vital role in supporting the team. The successful candidate will have previous legal secretarial experience and a strong understanding of legal documents and terminology. This is an excellent opportunity to be part of a dynamic team in a reputable legal environment.
Job Duties:
- Typing, transcribing, and performing various Word Processing tasks
- Handling filing and correspondence duties
- Managing telephone and conference call duties
- Overseeing diary management
- Checking and processing business-related expense claim forms
- Managing files and archiving, ensuring all matter opening data is captured
- Assisting with conflict checks
- Booking meeting rooms, equipment, and catering
- Checking and proof-reading documents and amending as necessary
- Assisting in the creation of new clients/matters on the Document Management (DM) system
- Providing PA support to Partner(s)
- Assisting with matter management and team billing on the 3E CRM system
- Adding partner and fee earner contacts and supporting marketing & business development activities
- Acting as the first point of contact: dealing with correspondence and phone calls
- Assisting the team with matter administration and client billing
- Formatting documents/agreement forms
- Organising and managing internal and external events and engagements
- Managing databases and filing systems
- Preparing meetings and presentations
- Handling records management and document control
- Scheduling meetings
- Organising business trips, client meetings, and small events on behalf of Partner(s) and fee earners
Job Requirements:
- Previous legal secretarial or personal assistant experience, and familiarity with legal documentation and terminology, including document/agreement formatting
- Educated to A-Level standard (or equivalent)
- Proficiency with MS Office applications, particularly in word processing
- Good typing speeds and accuracy are essential
- Secretarial/administration qualifications are advantageous
- Excellent interpersonal and communication skills, often being the first point of contact for clients and required to make executive decisions on behalf of the Senior Lawyer/Partner
- Ability to maintain confidentiality and exercise discretion
- Flexibility and adaptability in a multi-team working environment
- Strong written and verbal communication skills
- Proactive mindset with the ability to take initiative
- Tact and diplomacy
- Excellent planning and organisation skills
- Ability to prioritise effectively and efficiently under pressure
- Team-oriented approach
What You’ll Love:
This role offers an exciting opportunity to work within a supportive environment that values professional development and collaboration. Our client provides a generous benefits package, including 25 days of annual leave with the ability to buy or sell days, a discretionary bonus scheme, private health cover from the first day of employment, life assurance, and permanent health insurance. Joining this client will allow you to grow your career while being part of a dynamic team committed to delivering excellence in legal services.
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