Our client is looking for a dedicated Administrator to join their People and Culture team for a 12-month fixed-term contract. This role is integral to providing comprehensive administrative support for all aspects of the employee lifecycle within a thriving organisation. The position offers an exciting opportunity to engage with various stakeholders and contribute to the continued success of the People and Culture department. The ideal candidate will handle a diverse range of tasks and ensure that high standards of service are maintained. Based in Guernsey or Jersey, this role requires strong organisational skills and the ability to work effectively in a fast-paced environment while prioritising employee experience.
Job Duties:
- Provide day-to-day administrative support within the People & Culture function, including drafting and preparing correspondence and documentation related to employee matters, such as contracts, onboarding materials, and letters.
- Maintain accurate employee records on the HR system (HiBob), ensuring data integrity and compliance with internal processes.
- Monitor and manage enquiries received into the central People & Culture inbox, responding directly when appropriate and escalating issues as needed.
- Assist in producing regular and ad-hoc reports from the People & Culture system, supporting the team with employee data and insights.
- Support the continuous improvement of People & Culture policies and procedures, contributing to best practices across the organisation.
- Develop and update People & Culture documentation and templates to ensure clear and consistent processes are followed.
- Provide logistical support for People initiatives, including training sessions, wellbeing activities, CSR events, and internal engagement activities.
- Assist in the planning and delivery of projects and initiatives aligned with the People Strategy.
- Provide coordination for ad-hoc People & Culture projects, tracking actions and ensuring deadlines are met.
- Carry out any other administrative tasks as necessary, aligned with the needs of the team and the People & Culture function.
Job Requirements:
- Proven experience in an administrative role, preferably within an HR or People & Culture environment.
- Ability to use digital tools and technology to enhance work efficiency.
- Understanding of local employment laws and compliance requirements.
- Demonstrated professionalism, confidentiality, and discretion at all times.
- Strong problem-solving skills with active listening capabilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft applications and attention to detail.
- Ability to manage multiple tasks and work flexibly in a dynamic environment.
- Strong organisational and planning abilities.
- Effective in building collaborative working relationships with colleagues and stakeholders.
What You’ll Love:
Our client offers a vibrant and supportive workplace culture, where your contributions will help shape the employee journey. You will join a team that prioritises professional development and values each individual's input. This role presents a wonderful opportunity to be part of an organisation known for its commitment to excellence and innovation within the People and Culture realm. You will play a key role in enhancing the employee experience and supporting the overall success of the organisation through your administrative expertise.
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