Our client is looking for a motivated Trainee Fund Administrator to join their dynamic team in Guernsey. This full-time, permanent position requires typical working hours of 37.5 per week and offers a hybrid working model. In this role, the successful candidate will assist with the administration of a portfolio of funds and investment companies, ensuring that all services are delivered accurately and promptly in accordance with Client Service Agreements and relevant Guernsey regulations. Key responsibilities include daily operational tasks such as general administration, liaising with various stakeholders, processing payments, and supporting investor services. The role is suitable for individuals keen to embark on a career in fund administration, with an eagerness to learn, pursue professional qualifications, and develop both technical and client-facing skills.
Job Duties:
- Assist in the administration of a portfolio of funds and investment companies, ensuring accurate record-keeping and compliance with service agreements and regulatory requirements.
- Engage professionally with fund sponsors, investment advisers, brokers, bankers, auditors, and shareholders.
- Manage payments and banking transactions according to established procedures and approved external banking platforms.
- Contribute to the preparation and distribution of shareholder statements, investment manager reports, and statutory documents.
- Support the opening and maintenance of bank accounts, investor files, shareholder registers, and statutory documentation.
- Assist with investor distributions, drawdowns, and transactions under supervision, ensuring timely and accurate execution.
- Work with Compliance to gather, review, and organise investor CDD/KYC documentation while monitoring outstanding compliance tasks.
- Arrange and attend client board and shareholder meetings, taking minutes and assisting with necessary follow-ups.
- Conduct Company Secretarial activities, including maintaining statutory records, filing with the Guernsey Registry, and ensuring clients' corporate standing is upheld.
- Provide general administrative support to the team, including document management and facilitating effective communication.
Job Requirements:
- Solid educational background (A Level/Baccalaureate or equivalent) with GCSE (or equivalent) in English and Mathematics.
- Excellent organisational skills, attention to detail, and the ability to manage competing deadlines while maintaining high client service standards.
- Proficient in IT, particularly with Excel and standard office productivity tools, and willing to learn banking and fund administration platforms.
- A commitment to studying for professional qualifications such as a Certificate in Fund Administration and developing relevant technical skills.
- Strong written and verbal communication skills, with the ability to collaborate effectively within a team environment.
- Eligibility to live and work in Guernsey.
What You'll Love:
This role offers the opportunity to contribute to the success and reputation of the jurisdiction. You will be part of a supportive team environment that encourages professional development in regulatory oversight, policy creation, and risk management. The organisation is committed to fostering growth and providing ample training and career advancement opportunities.
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