Our client is seeking a Senior Administrator in their Jersey office to manage a complex portfolio of entities and ensure quality administration across various tasks. This full-time role entails significant responsibilities, including company secretarial activities, limited service monitoring, and billing clients on a quarterly and annual basis. The selected candidate will assist in the formation of Jersey companies and the administration of employee benefit trusts. Additionally, the role involves supporting the trustee with new issues of shares and transactional work for the designated portfolio, all while upholding the organisation’s core values of professionalism, teamwork, and leadership. This position serves as a critical link in maintaining compliant and efficient operations. This role will also require the Senior Administrator to collaborate with the team manager and assistant manager to ensure the highest standards of service delivery.
Job Duties:
- Provide administration and company secretarial services to a complex portfolio of client structures and entities.
- Ensure View Point, the organisation’s data management system, is updated consistently to keep all administrative data accurate.
- Review requests from authorised clients for changes to constitutional documents and registers, preparing necessary documentation for statutory filings.
- Maintain relevant registers for all entities within the assigned portfolio, ensuring they are prepared for certification when requested.
- Capture business intelligence, including contact details and related business development activities.
- File documents and maintain electronic records in ViewPoint when receiving correspondence and documents from clients, the Companies Registry, and legal representatives.
- Draft Minutes and Resolutions under guidance from line management and legal team support.
- Submit annual confirmation statements and Jersey Tax Returns for the allocated portfolio in a timely manner.
- Monitor work-in-progress (WIP) monthly to ensure alignment with fee agreements, issue invoices as required, and follow up on outstanding payments.
- Ensure compliance with Customer Due Diligence (CDD) requirements, requesting necessary documentation as changes occur.
- Complete daily time recording to account for 7 hours of work per day.
- Delegate tasks to less experienced team members and support their development through coaching.
- Foster a positive team environment and contribute to teamwork.
Job Requirements:
- Holds or is working towards a recognised Level 5 professional qualification with a minimum of 4-6 years' experience in a similar role.
- Understands the principles of Corporate Governance and its impact on portfolio administration.
- Demonstrates collaboration and a willingness to share knowledge.
- Takes ownership of tasks and seeks regular feedback from line management.
- Effectively manages time and adheres to all compliance procedures.
- Exhibits excellent client relationship and interpersonal skills.
- Proficient in MS Word, Outlook, DMS, and corporate administration database software (preferably Viewpoint).
- Displays a strong sense of commitment and responsibility.
- Possesses excellent verbal and written communication skills, including spelling, grammar, and punctuation.
- Demonstrates strong organisational skills and maintains continuous professional development requirements.
What You’ll Love:
This role offers the opportunity to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
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