Human Resources & Payroll Administrator

Our client is seeking a Human Resources & Payroll Administrator to join their team in Guernsey. This full-time role is crucial in providing an efficient service for employing crew in compliance with applicable regulations while ensuring the correct application of company policies and procedures. The successful candidate will be responsible for processing crew payrolls accurately and performing HR-related activities, such as issuing employment agreements and related documents. Furthermore, the administrator will support the bookkeeping team by preparing invoices to request funds from yacht owners on a timely basis, ensuring that sufficient money is available to pay crew members on the due date. The position requires a proactive approach to communication with yacht captains and pursers, other team members, and various authorities, ensuring all queries related to crew employment are addressed promptly. Additionally, the candidate will maintain accurate records, respond to correspondence effectively, and stay updated with changes in seafarer employment legislation.

Job Duties:

• Receive payroll information each month from yachts (captain or purser) and verify data using company validation tools.
• Input crew wage information and reconcile payroll each month while monitoring cash balances.
• Submit invoices to request funds from yacht owners at the appropriate times and follow up as necessary to ensure sufficient funds for crew payments.
• Produce and process all documents related to crew employment in a timely manner, monitoring the return of signed documents.
• Act as the first point of contact for crew members, owners, and captains regarding employment queries and liaise with relevant authorities as required.
• Respond to telephone, email, and written correspondence in a timely manner while keeping abreast of changes to seafarer employment legislation.
• Maintain accurate and confidential records while contributing to the continuous improvement of procedures.
• Assist with other duties or projects as reasonably required.

Job Requirements:

• Skilled communicator, both verbal and written, with the ability to engage with individuals at all levels.
• Proficient in the use of business IT systems, as well as computer and cloud-based applications.
• Competent problem solver with an effective team-oriented approach.
• Good time management skills, able to maximise individual productivity.
• Fluent in spoken and written English.
• Eligible to live and work in Guernsey.
• A good sense of humour is desirable.

What You’ll Love:
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This role offers the chance to play a key part in maintaining an efficient and compliant crew employment environment. You will work in a collaborative setting with opportunities to develop your skills in human resources and payroll management. The organisation values professional growth and provides ample opportunities for training and career development.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here