Office Administration - London

Our client is seeking an Office Administrator to provide vital administrative support whilst overseeing the administration of their premises and facilities in the London office. This is a part-time role and offers a flexible work pattern that will be agreed upon with management, though it is necessary for the role to be performed onsite. The successful candidate will be responsible for ensuring the smooth operation of daily administrative tasks and contributing to a compliant and efficient office environment. Responsibilities will include managing essential office materials, coordinating cleaning and maintenance services, and supporting legal administration tasks. Ideal candidates will have prior experience in a professional services firm and possess strong organisational skills. This role is an excellent opportunity for individuals looking to enhance their administrative expertise in a dynamic setting.

Job Duties:

• Oversee the sourcing, replenishment, and upkeep of essential office materials, equipment, consumables, and related support services.
• Manage the coordination and upkeep of workplace cleaning, disposal, safety, and maintenance services to ensure a compliant office environment.
• Supervise the premises and facilities while maintaining relationships with relevant third-party contractors.
• Ensure compliance with legislation including health and safety, PAT testing, and office fire safety.
• Contribute to office moves, layout changes, renovations, and the purchase of new furniture.
• Manage incoming and outgoing documents, including post, internal and external messenger duties, and special deliveries.
• Maintain security and safety systems such as door access, intruder alarms, and fire alarms.
• Provide general administrative support to fee-earning teams for various tasks including billing and new matter take-on processes.
• Assist IT, HR, and other support departments with administrative support on-site.

Job Requirements:

• Ideally educated to A level or equivalent with strong grades; an administration or secretarial qualification would be advantageous.
• Prior experience in a professional services firm, preferably within a legal environment is desirable, though not essential.
• Proficient IT skills with a strong working knowledge of MS Office applications including Word, Excel, PowerPoint, and Outlook.
• Experience with document management systems is advantageous.
• Excellent typing and formatting skills.
• Highly organised with the ability to multi-task and prioritise tasks effectively.
• Willingness and ability to learn new skills.

What You’ll Love:

Our client values team spirit and a flexible approach to workloads, creating an environment where you can grow and develop your skills. This role promises a collaborative atmosphere where your initiatives are encouraged and appreciated. You will have the opportunity to work on diverse projects and contribute to the ongoing success of a respected firm with a long history of providing straightforward legal advice. With a focus on strong client relationships and professional development, this role is well-suited for individuals seeking a rewarding position in a supportive and dynamic office environment.

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