Our client is seeking an individual with strong interpersonal skills who thrives in a varied working environment to join the team as a Facilities Officer on a permanent, part-time basis. This role will provide local facilities support for the Guernsey office while working flexibly under the direction of the Head of Facilities. The successful candidate will be engaged in a diverse range of tasks, ensuring the maintenance of a clean and safe working environment, managing daily facilities requests, and supporting various functions across the office. This position is ideal for someone who enjoys contributing to team success and is eager to engage with different aspects of office operations. The role promises to be dynamic, requiring a proactive approach and the ability to handle multiple responsibilities efficiently. If you are looking for a role that offers both variety and the opportunity to make a real impact within the office, this could be the position for you.
Job Duties:
- Manage day-to-day facilities requests via helpdesk
- Maintain kitchen and general areas, including daily cleaning and maintenance of coffee machines
- Handle deliveries into the local office
- Maintain office supplies, including stationery, kitchen consumables, and liaising with suppliers
- Collect and distribute mail, including outgoing mail to the Post Office
- Assist IT with equipment setup, such as screens and peripherals
- Control and maintain records of all keys, including lockers
- Supervise confidential waste disposal, archiving, and destruction of old documents
- Assist with daily access control for staff, visitors, and contractors
- Support functions and departments with their events on and off-site
- Help load and process invoices
- Monitor and liaise with contractors, ensuring quality service and value-for-money for reactive and proactive tasks
- Support the delivery of the planned preventative maintenance programme, including occasional out-of-hours access
- Assist with facilities-related projects such as refurbishments and equipment upgrades
- Carry out general maintenance tasks within skill set and ability
- Maintain a clean and safe working environment in the office
- Assist the wider Facilities team with the writing and reviewing of policy documents
- Act as the main emergency key holder and point of contact for all local offices
- Support Senior Management with risk assessments, policy contributions, and compliance reviews
- Organise first aid and fire marshal training, acting as the lead fire marshal for the office
- Support the environmental agenda commitments of the organisation
- Provide standby support for team members during leave periods
Job Requirements:
- Strong interpersonal skills and ability to handle various tasks
- Good organisational and communication skills
- Ability to work flexibly and proactively in a varied environment
- Experience or knowledge of facilities management is advantageous
- Ability to manage multiple priorities and work under pressure
- Commitment to maintaining health and safety standards
What You’ll Love:
This role offers the opportunity to engage in a wide range of facilities management tasks, contributing to the smooth operation of the Guernsey office. Our client values inclusivity and is committed to creating an environment where everyone can thrive. You will play a vital role in ensuring that the office remains a conducive and safe space for employees, while also supporting the firm’s environmental commitments. With a supportive team and a diverse range of responsibilities, this position provides not just a job, but a pathway to contribute meaningfully within the organisation.
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