Office Administrator

This role involves a comprehensive approach to office administration, requiring a range of skills to ensure the smooth running of daily operations. The successful candidate will be responsible for preparing and inputting sales and purchase ledgers, ensuring timely invoicing and effective debtor management on a monthly basis. The role includes managing general office tasks such as lease agreements, banking issues, and ordering office supplies. The Office Administrator will also be tasked with preparing payroll information and handling human resources responsibilities. This position is full time, with the successful candidate expected to start as soon as possible. Attention to detail and strong communication skills are essential to facilitate efficient office management and foster a productive work environment. The role will require regular meetings to discuss office matters and maintain updated employee correspondence regarding pay and contract changes.

Job Duties:

• Prepare and input all work details into the invoicing form on a weekly and monthly basis
• Send statements when required and chase outstanding payments monthly
• Ensure all filing is organised weekly
• Print and process all supplier invoices, checking for accuracy in rates
• Input invoices into QuickBooks and handle supplier payments
• Manage leases, set up payments, and ensure in-house systems reflect all loans and repayments
• Address all enquiries and correspondence in the enquiries mailbox
• Order stationery and manage office supplies
• Arrange company parties and monthly meetings to discuss office matters
• Prepare wage runs and input information for employee payment every Friday
• Handle payments for subcontractors and manage relevant deductions or reimbursements
• Prepare monthly ITIS returns and social returns, alongside quarterly GST returns
• Maintain an updated holiday chart and inform employees about pay, holiday terms, and contractual changes

Job Requirements:

• Proven experience in office administration
• Proficient in QuickBooks and payroll systems
• Strong organisational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to manage multiple tasks and prioritise effectively
• Experience in human resources is advantageous

What You’ll Love:

​​​​​​​This role offers the opportunity to contribute to a dynamic work environment that values efficiency and teamwork. The organisation is dedicated to providing a supportive atmosphere where employees can grow and develop their skill set. With a focus on continuous improvement, you will find ample chances for training and personal advancement. The collaborative nature of the workplace allows for positive interactions with colleagues and the chance to make a substantial impact on office operations.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here