Executive Assistant

This role requires an experienced Executive Assistant to provide proactive, high-level administrative support to senior leadership, aiming to enhance operational efficiency and client care. The successful candidate will support Partners and Executives within a corporate department, ideally having previous experience in a legal or professional services environment. The role entails amending lengthy, complex legal documents, checking and proofreading them accurately and in a timely manner, and formatting documents in accordance with the required house style. Additionally, the Executive Assistant will assist in managing client interactions, including creating new clients within the Document Management System, handling confidential correspondence, and arranging meetings. Excellent organisational skills are essential, as this position involves extensive diary management and the coordination of business development activities, client meetings, and travel arrangements. This is a full-time role, requiring 35 hours per week.

Job Duties:

• Provide secretarial support including amending legal documents and ensuring all outputs conform to the required standards.
• Check and proofread documents, making amendments as necessary.
• Assist in creating new clients and matters in the Document Management System (DMS).
• Manage all aspects of general administration, including answering phones and managing emails.
• Organise conference calls and arrange meetings with appropriate resources.
• Handle expense claim processing and timesheet submissions for the Partners.
• Maintain the CRM system and update partner and fee-earner contacts accordingly.
• Create, format, and maintain presentations and collateral as per brand guidelines.
• Manage travel logistics and itineraries for business development trips and client meetings.
• Oversee client billing, debt recovery, and ensure timely payments of director-related invoices.

Job Requirements:

• Previous experience as an Executive Assistant in a legal or professional services firm supporting a Partner or C-suite executive.
• Ability to anticipate needs and act independently with minimal supervision.
• High level of confidentiality and professionalism in all dealings.
• Exceptional verbal and written communication skills, with experience dealing with senior stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal document management systems.

What You’ll Love:

​​​​​​​You will have the opportunity to play a significant role in improving client care and operational efficiency within a professional environment. With a focus on professional growth, you will enjoy the challenges and rewards of a busy and dynamic workplace that values your contributions and supports your development in the role.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here