The role of Administrator in Funds services involves providing professional administration services to a diverse portfolio of clients, ensuring compliance with relevant policies and procedures. This full-time position is crucial in administering a variety of entities and ensuring that all activities adhere to statutory guidelines. Key responsibilities include overseeing tax obligations, managing client communications, and preparing essential documentation for meetings. The Administrator will be the main point of contact for client relationships and will ensure the effective management of investor distributions, accounting records, and billing processes. Opportunities for professional development and mentoring junior staff are integral to this role. The position demands strong interpersonal skills and a commitment to maintaining regulatory standards while facilitating continuous improvements in client service.
Job Duties:
- Administer and manage a portfolio of entities in compliance with statutory guidelines.
- Ensure timely completion of tax returns and payment of any tax liabilities.
- Handle incoming correspondence efficiently, escalating issues as necessary.
- Prepare detailed attendance notes of telephone communications for staff circulation.
- Draft minutes and other documentation for meetings when required.
- Serve as the primary point of contact for client inquiries and relationships.
- Oversee the investor distribution cycle, ensuring adherence to timelines.
- Maintain accurate accounting records and prepare annual accounts in coordination with the Client Accounting Solutions team.
- Manage the billing process, reviewing draft invoices and discussing them with management prior to processing.
- Input and update database records promptly upon entity formation or changes.
- Monitor aged debt positions and liaise with relevant departments to maintain control over unpaid debts.
- Conduct periodic reviews of client matters as directed by management.
- Mentor junior staff while receiving guidance from management.
- Keep management informed of client matters during absences and ensure continuity of service.
- Escalate any risks or issues to management promptly.
- Maintain awareness of local regulatory requirements.
- Undertake other functions as directed by management or directors.
Job Requirements:
- Educated to A level or degree standard.
- A minimum of two years’ experience in funds, trust, and company administration.
- Ideally possess a relevant professional qualification at Certificate Level (e.g., CGI/STEP).
- Strong technical knowledge of local funds, company, and trust law and regulations.
- Proficient IT skills.
- Excellent interpersonal skills for developing close working relationships.
- Demonstrated flexibility, energy, and enthusiasm.
- A solution-driven attitude to problem-solving.
- Strong organisational skills, with proven accuracy in work.
- Collaborative team spirit.
What You’ll Love:
This role offers a unique opportunity to be instrumental in enhancing and maintaining the reputation of the jurisdiction. The working environment is collaborative, promoting skill development in areas such as regulatory oversight and policy creation. The organisation highly values professional growth, providing ample training and career development opportunities that allow you to unlock your full potential and make a significant impact.
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