This role offers an enthusiastic individual the opportunity to join a friendly and professional Facilities team as a Reception and Facilities Assistant. The successful candidate will provide proactive support to the Facilities Supervisor and assist with various aspects of facilities management for the office in Jersey. This includes collaborating with team members and supporting colleagues with additional duties outside the core responsibilities. The position requires effective interpersonal skills and a flexible, service-oriented approach to ensure a positive workplace environment. You will also be responsible for adhering to health and safety regulations relevant to the role, ensuring that all employees have a safe and comfortable working environment. Suitable candidates are encouraged to apply and contribute to a vibrant workplace.
Job Duties:
- Greet reception callers and connect them with the appropriate representative.
- Answer incoming telephone calls, diverting callers or taking accurate messages.
- Provide cover during holidays or other absences.
- Handle internal and external document deliveries.
- Sort and distribute incoming and outgoing post.
- Act as Fire Officer for the office, as directed.
- Ensure health and safety considerations for furniture, equipment, and facilities.
- Issue security passes to new employees and monitor their use.
- Co-ordinate with secretaries and the outsourced archive provider for document management.
- Order and maintain stationery and refreshment supplies, processing delivery notes and invoices.
- Co-ordinate repairs or replacements of office equipment and furniture, obtaining quotations as necessary.
- Report building faults to landlords and monitor the resolution of issues.
- Support activities related to environmental sustainability.
- Assist with office moves, including physical transportation of documents as required.
- Undertake any other ad hoc duties or projects as requested by the Facilities Supervisor.
Job Requirements:
- Proven ability to manage and prioritise workload effectively.
- Demonstrable practical knowledge of facilities management activities.
- Working knowledge of and proficiency in main Microsoft applications.
- Flexible, proactive, and service-oriented approach.
- Professional interpersonal and communication skills.
- Ability to preserve confidentiality.
- Full, clean driving licence is essential.
- Capable of lifting and physically transporting documents when necessary.
What You’ll Love:
This role offers the chance to contribute meaningfully to the workplace while developing skills in facilities management within a supportive team environment. The organisation values personal growth and career development, providing ample training opportunities that can enhance professional skill sets.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
