Our client is seeking an Assistant Accounts Administrator to join their Finance department. This is a full-time role based in a professional services environment. You will report directly to the Senior Finance Officer and play a crucial part in supporting the financial operations of the organisation. The primary focus of this role will be on processing sales invoices, managing accounts payable and receivable, and assisting with bank reconciliations. In this position, you will engage with a variety of tasks, including daily posting of transactions, coordinating payment runs, and resolving queries from both internal stakeholders and external clients. This role provides an excellent opportunity to develop your accountancy skills while contributing to the overall efficiency of the finance team.
JOB DUTIES:
- Processing sales invoices on a daily basis and posting to the organisation's accounting system.
- Dealing with a wide range of queries and requests for assistance from the business regarding invoice preparation.
- Daily posting of office and client bank transactions.
- Resolving queries from the Mauritius-based Processing Team related to bank reconciliations.
- Ensuring timely bank reconciliation is performed by the Mauritius Group Processing Team.
- Coordinating daily payment runs, processing payments, and arranging approvals in line with relevant mandates.
- Managing accounts payable by inputting supplier invoices into the accounts payable software and securing approvals from expense approvers.
- Arranging payment of accounts payable and other payments according to provided instructions.
- Raising cheques on an ad-hoc basis as required.
- Managing accounts receivable alongside other team members, which includes identifying overdue invoices, liaising with Fee Earners, and following up with clients for invoice settlement.
- Raising and posting invoices to internal and related companies based on instructions from the Finance Team.
- Posting journals to the organisation’s accounting system.
- Assisting with VAT return preparation.
- Reconciling and managing petty cash.
- Performing any other duties as required from time to time.
JOB REQUIREMENTS:
- Currently holding, working towards, or interested in pursuing a recognised accountancy qualification (e.g., AAT, CAT).
- Experience using a law firm time-recording/billing system is advantageous; full training will be provided.
- Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook.
- Knowledge of VAT is useful but not essential as full training will be provided.
- Strong attention to detail and the ability to identify and question data errors (both verbal and numerical).
- Ability to prioritise workload and plan ahead to meet deadlines.
- Flexibility to occasionally work beyond normal hours when required.
- Excellent verbal and written communication skills.
- Ability to effectively manage a variety of queries and requests from different areas of the business.
- Comfortable working with a remote team.
WHAT YOU’LL LOVE:
This role offers a dynamic environment where you will gain valuable experience in financial administration, with opportunities for professional development and training in accounting practices and software. You will be part of a supportive team, contributing to a collaborative culture that values flexibility and professional growth.
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