Showing jobs 1 to 38 of 38.
As a Manager, Facilities & Administration you will provide a fully functional and operational office environment and property management service to users that adheres to all the required compliance safety and health standards, in order to maximise organisational efficiency and user experience. The suitable candidate will have experience in real estate / facilities management / working in a security role and hold or be working towards a diploma in Generic Management and a diploma or degree in a facilities related field of study e.g. electrical, mechanical, civil etc. If you have experience leading a team of people, maintaining and monitoring a department log and would like to become part of an initial exciting big project, involving an office makeover, get in touch!
Our client is seeking an experienced and dedicated Housekeeper to oversee the smooth management of all aspects of Housekeeping at their private residence in St Marks. The successful applicant will be responsible for ensuring the smooth running of the house and all aspects of housekeeping including cleaning, laundry, running errands and general tidying. You will also be expected to assist with puppy sitting duties in the absence of the Puppy Nanny. You’ll be expected to work the occasional evening and weekend. The successful candidate will have experience being a Housekeeper in a similar environment, have excellent attention to detail and a high standard of cleaning, be professional, discreet and trustworthy and be willing to take on additional duties when required to do so.
Our client is seeking a part-time Office Manager / Administrative Support to assist with running the office, organising staff diaries, setting up meetings, answering phones / callers, administration and some facilities management work. If you are experienced in office administration and are able to hit the ground running, this could be the next opportunity for you!
Our client is seeking a professional and customer focused individual to join their team, on a permanent basis, to provide a comprehensive facilities management service to the whole of the business. You will have the flexibility and adaptability to undertake a variety of tasks, whilst ensuring efficient and safe operating practices. If you have previous experience in facilities, health and safety and customer service and hold a clean and current driving licence, then our client would love to hear from you!
An exciting and new opportunity has arisen within our client’s expanding team for an Operations Assistant to offer secretarial support within this small, dedicated and professional team. You would support all office facilities related matters, including any matters relating to the lease of the office premises and act as point of contact for any contractors and suppliers. You will receive training and coaching as required but will already hold qualifications to ‘A’ level standard or equivalent. You will have preferably completed a degree or similar and be willing to study for a relevant professional qualification. You will also have 2 or more years in financial services, with a good understanding of the operational function, projects and systems.
Itchyfeet have received a fantastic new administration opportunity, to work within a fast paced property management and residential letting office. You will deal with rental enquiries, appointment scheduling, maintenance enquiries and issues, scheduling mandatory works, reference checking and the preparation of leases. Occasionally you will also assist with reconciliation of bank entries, payments & allocations. Previous experience of dealing with landlords, tenants, and property related matters is beneficial, but not essential, as full training will be provided. The successful candidate will be proficient in use of Microsoft Office and a strong communicator with the ability to make quick decisions. A clean driving license is preferred and previous office experience is essential.
Our client is seeking an individual with data inputting experience to join their product team as a Product Administrator, on a permanent basis, to assist with the creation and inputting of supplier product listings onto the company’s product database. Duties will include the inputting of all supplier product listings and creation of new on the product database, matching and updating the database with all competitor prices, dealing with any product queries from Customer Services, as well as investigating and correcting any product discrepancies between the database and the physical stock held. This role would suit a candidate who has good interpersonal and communication skills, along with proven ability to organise and prioritise own workload.
Our client is seeking an enthusiastic individual, with fantastic interpersonal skills, to join their friendly and professional Facilities team in Guernsey, as a Facilities Administrator. You'll be responsible for providing proactive support to the Facilities Supervisor, assisting with all aspects of facilities management for the Guernsey office. Collaborative team working forms a key part of this role and this may at times include supporting colleagues with additional duties outside of the core responsibilities of the position. The successful candidate will possess demonstrable practical knowledge of facilities management activities and have proven ability to manage and prioritise workload. A full, clean driving license is essential for this role.
As a Retail Support Administrator you will be at the forefront of support, forming part of a small team investigating and resolving all queries relevant to your team’s department, whilst working closely with the buying team. Key elements of this role are invoice reconciliation and database management which will involve ensuring suppliers are upholding their end of agreed terms & conditions / cost prices & discounts and highlighting all instances in which suppliers are failing to do so, reconciliation of credit notes and goods received, preparing and importing new product listings / updating current product data within the system and investigating and seeking resolution to product queries raised. This role would suit an individual with a clear and logical approach who is accurate with good attention to detail and a confident communicator.
As a Junior Administrator in this new and exciting role, you will play a critical part in supporting the Credit Risk Management Team in the continued assessment and monitoring of the Banks’ credit and lending facilities. Responsibilities include but are not limited to assisting in the day-to-day monitoring of the credit and lending facilities, supporting the credit risk management team and ad hoc reporting and data analysis. If you are a confident individual who is eager to learn, has an eye for detail, good written and verbal skills and the ability to operate effectively in a busy environment then our client would love to hear from you!
A new and exciting opportunity has arisen for an Office Administrator to join our client’s team, on a permanent basis, to run the group’s administrative functions, including oversight of key service providers, the delivery of administrative projects, maintenance of financial records, payroll and supporting the directors with the group’s general administrative operation and wellbeing. If you possess strong written and verbal communication, have experience dealing with senior stakeholders along with high level of accuracy and attention to detail, then our client would love to hear from you!
This is a new and exciting full-time role that has arisen to work as a Recruitment Administrator to co-ordinate recruitment administration of potential candidates within an established accounting firm. You will advertise and close vacancies on all advertising avenues other than recruitment agencies, help to organise recruitment events and arrange interviews. You will also complete new joiner administration by setting up new joiners on all relevant systems. The successful candidate will have excellent attention to detail and accuracy, a methodical and diligent working manner, excellent organisational skills and have the ability to work under pressure. Ideally you will have worked in a HR environment previously, with exposure to Recruitment.
Our client is seeking a welcoming and professional individual to provide reception and telephone service to their clients, visitors and employees. You will answer switchboard calls, maintain stationery supply levels and co-ordinate and reconcile invoices for suppliers, submitting them for payment. This role additionally assists the Support Department with ad-hoc duties, which may incorporate providing support to the Senior Management team including diary management, preparation for meetings, workflow support and travel planning, providing administrative and secretarial support for various employees. The successful candidate will have excellent communication skills, strong personal organisational and time management skills with a good attention to detail and high level secretarial and administrative skills. Basic knowledge of excel and T24 banking system would be advantageous.
Our client is seeking an experienced and professional Senior Administrator to join their busy client account administration department in which you will work as part of a team of problem solvers, helping to solve complex issues. You will conduct annual KYC checks, update and complete company searches and world checks, administer investment pricing when required and co-ordinate and send out client feedback forms and monitoring responses. You will also a play an active part in the client portfolio management and prepare engagement letters, audit plans, representation letters and audit completion reports. The successful candidate will have 2+ years’ experience working in an administration role, be educated to a good standard of GSCE results, possess a strong eye for detail and be experienced at prioritising tasks and working to deadlines.
As an Operations Administrator you will undertake day to day scanning, indexing and retrieval of files, and undertake Facilities related administrative and practical duties in accordance with the various laws and regulations pertaining to the group’s Guernsey regulatory licences. You will complete client records management including scanning documents, ensuring receipt/distribution of documents in a timely manner in addition to facilities management including performing minor internal premises maintenance, assisting with on-boarding/off-boarding procedures, acting as first aider and fire marshal and point of contact for general office stationery supplies. This brilliant role is available to someone with a full clean driving licence and prior relevant experience in a regulated professional services environment who is physically capable to carry out manual tasks.
Itchyfeet have received a new opportunity for a Senior Administrator to join our client’s busy Client Services team, on a permanent basis. Within this busy role you will ensure that the day to day administration of client structures is completed in a timely manner in line with CS procedures and that client requests are actioned accurately within the timeframe agreed with the client. The successful candidate will hold a relevant professional qualification and possess good analytical and reporting writing abilities, a high degree of professional ethics and integrity and be conscientiousness, punctual and flexible. If you have the ability to plan, organise and prioritise tasks appropriately, can manage time effectively, perform under pressure with the ability to deliver to deadlines then our client would love to hear from you!
A wonderful new opportunity has arisen for an Office Administrator to join our client’s team, on a permanent full-time basis, to provide support to the finance, transport and commercial teams of a leading service provider. Typical duties include dealing with customer telephone and e-mail enquiries, logging delivery and collection requests on the transport database, processing customer card payments, customer sales invoicing support, credit control and the maintenance and monitoring of the company database.
Our client is looking for someone to carry out financial management and administration for their UK and Jersey entities, additionally championing the projects system and providing company project reporting. The role will be split between covering financial administration, office administration and systems and reporting. Duties include but are not limited to processing financial accounts, capturing supplier invoicing, carrying out health and safety administration and developing system reports as required. This role will suit someone who has bookkeeping and project management qualifications, financial administration experience and an in depth knowledge of ERP system.
Our client is seeking an Administrative Assistant to join their organisation to provide a high quality, efficient administrative support to their Executive Committee along with support to various departments where required, occasionally providing cover for colleagues when necessary. Responsibilities will include but not be limited to diary management, preparation for meetings, workflow support, travel planning, physical and electronic filing and organising and preparing bulk mailings to clients on behalf of marketing of other departments. If you have good computer skills, experience working with File Site and excellent communication skills, this could be the role for you!
A new and exciting opportunity has arisen for a hard working candidate to join our client’s small Service Desk team, on a permanent basis, to carry out the scheduling of works, administration of time sheets, paperwork and call handling. Experience with working on computers is essential although full training will be provided on the job.
We are working on a new opportunity for a Guest Relations Administrator to join our client’s team, on a permanent full-time basis. Within this role you will be responsible for taking bookings, overseeing and maintaining the reception area, dealing with individuals at all levels both face to face as well as via the phone. The ideal candidate will possess excellent telephone and administration skills with customer service experience and be self-motivated, driven and passionate.
A fantastic opportunity has arisen for a self-motivated and driven individual to join a Private Equity business, on a permanent full-time basis, as an Office Assistant. Your role will focus on a range of secretarial and administrative duties, supporting the CEO’s EA and PA team. These responsibilities will include, but not be limited to, arranging and setting up meetings, ordering lunches and office supplies, printing, copying and binding, filing and shredding, answering phones and greeting guests, arranging travel and taxis and assisting with updating interaction, the online client relationship management system. The successful candidate will possess highly developed communication skills, the ability to work in a fast paced environment and an unquestionable personal code of ethics, integrity, diversity and trust.
A fantastic opportunity has arisen for a highly motivated individual with a clear interest in finance to provide support to the Chief of Staff, ensuring the smooth running of the office, to include a variety of tasks and activities, ranging from some that are quite administrative in nature through to providing research support to the portfolio business. This role includes the co-ordination of projects, preparation of written reports and presentations for multiple audiences. Other tasks include, but are not limited to, attending meetings, taking and distributing minutes, arranging staff activities and drafting correspondence. The successful candidate will work in the Guernsey office but will be happy to travel according to business needs.
Our investment solutions provider client seeks new members to join their Transfer Agency team on a permanent basis, interviewing candidates of all levels. This is a diverse role and would suit someone who has bookkeeping, client relationship and administration skills. The successful candidate will meet deadlines and conduct themselves in an organised manner. Candidates must hold or be willing to study for the International Diploma in Financial Administration (IDFA) or equivalent and attend seminars and in house training.
Are you able to multi-task, manage different stakeholders / relationships, and a people person who goes above and beyond for clients? If so, our client is seeking a Guest Service Ambassador to join their team on a permanent part-time basis, working 25 hours per week on a shift basis, either from 8am-1pm or 12-5pm. You will be responsible for the operation of all internal / client floors, and hospitality areas across the office and be a ‘Covid-19 champion’ by ensuring you provide a safe and comfortable environment for all visitors. You will be supporting the back of house team with scanning requests, ensuring a meeting room is cleaned and set up to the required standards, serving members of the business lunch in the on-site restaurant or managing arriving clients and room bookings at the reception area.
Itchyfeet are working on a brilliant opportunity for a Trainee to work with the Extinguisher Engineers, to provide a full and comprehensive extinguisher service to our clients’ patrons. This is a fantastic entry role which will allow the applicant to have opportunity to develop their skill sets through further training and education. Primary duties include ensuring work is scheduled and completed within required timescales, maintaining and installing work in line with customer requirements, ensuring all paperwork is completed and assisting with quotes and producing tender documents to ensure that new business is won. The successful candidate will have a good standard of education GCSE grade C or equivalent, a driving licence, a basic understanding of IT and a polite and positive attitude, with good organisation and customer service skills.
Our client is seeking a highly organised and approachable Office Manager / Receptionist to join their team on a permanent full time basis. You will be the front of house to greet and sign in clients, prepare meeting rooms, make travel arrangements as well as making payments and online filings and general facilities i.e. dealing with landlords, service providers, etc. This is a fantastic opportunity for someone who is a self-starter and enjoys working independently, sometimes to tight deadlines.
A new and exciting opportunity has arisen in Alderney for a Trust and Company Administrator, to join our client’s busy team, on a permanent basis. You will provide an exceptional level of service to the relationship Managers in South Africa who service the underlying client base as well as those clients serviced directly. You will responsible for a portfolio of clients in addition to training and assisting junior administrators with technical issues, work prioritisation and team projects. The successful candidate will have at least 3 years+ experience in Trust & Company Administration, strong written and verbal communication skills, as well as good organisational and project management skills for client transactions.
Our client is seeking a temporary Data Administrator to join their private office for 3 months to work on a short project, uploading data into an art register in addition to obtaining images from the internet and uploading them. Other duties include preparing files for scanning, scanning and archiving work. The ideal candidate will be competent in Microsoft packages, especially in excel as formatting will be required, though this is not complex work. Reduced hours will be available for the right candidate.
Our investment solutions provider client seeks new members to join their Transfer Agency team on a temporary basis, interviewing candidates of all levels. This is a diverse role and would suit someone who has bookkeeping, client relationship and administration skills. The successful candidate will meet deadlines and conduct themselves in an organised manner. Candidates must hold or be willing to study for the International Diploma in Financial Administration (IDFA) or equivalent and attend seminars and in house training.
Itchyfeet are working on a new temporary full or part-time basis, working a minimum of 25hrs per week, for an individual with strong administration skills to join our client’s team. Within this role you will assist directorates to cover absence and movement within the company, completing administration work. Daily, you will be involved with interacting with key stakeholders and service users, perform a wide variety of complex administrative, technical and secretarial support duties and deal with confidential and sensitive matters requiring a high degree of respect, discretion, diplomacy, tact, and empathy with the ability to remain calm under pressure.
Itchyfeet are working on a new temporary full or part-time basis, working a minimum of 25hrs per week, for an individual with strong administration skills to join our client’s team. Within this role you will assist directorates to cover absence and movement within the company, completing administration work. Daily, you will be involved with interacting with key stakeholders and service users, perform a wide variety of complex administrative, technical and secretarial support duties and deal with confidential and sensitive matters requiring a high degree of respect, discretion, diplomacy, tact, and empathy with the ability to remain calm under pressure.
This is a new fantastic temporary opportunity until 30th September 2022, although there is potential for this to turn into a permanent position for the right candidate. You will assist our client with crew administration, preparing contracts of employment, letters and some payroll duties. The ideal candidate will have some general administration experience and be able to hit the ground running.
A wonderful new opportunity has arisen to start working immediately on a temporary basis until 29th July 2022, as a Business Support Officer. Duties will include the timely organisation of meetings, minute taking, the production of clear minutes, and the timely circulation of minutes and diary management for members of the Chief Executive’s office using outlook calendar. You will also organise and attend meetings as required, managing agendas and taking minutes in addition to providing full administrative and organisational support to the CEO’s office and the wider Executive team. Finally, you will use your own initiative to provide a gate keeping and sign posting function in relation to queries and messages, highlighting with the relevant person any urgent matters.
Our client is seeking an experienced Administrator to join their team, on a temporary to permanent basis. This role is ideal for someone looking to change career working for a consulting and test provider. You will work in the Customer Services team dealing with clients via email and supporting online meetings. You will need to be very organised, a team player and adaptive working in a small office supporting Global clients. Most of your day will be spent supporting clients with a client’s survey set up, administration and post survey delivery. The role will also entail helping with general admin, internal projects and working under the guidance of the Accounts team despatching and managing stock & shipments. The successful candidate will need to be proficient in all Microsoft products (especially Excel and mail).
A wonderful opportunity has arisen to work an 8 month temporary contract of a full or part-time 30hrs+ p/w to support our clients’ operational teams, to assist delivering an efficient service towards achieving the society’s health and safety and food safety objectives. You will be part of the instrumental change for the company, influencing the safety culture positively along the maturity scale. You’ll act as champion health and safety excellence throughout the company through application of best practice, safety behaviours and to promote common standards in all areas. This role will be well suited to someone with a recognised Health and Safety and/or Food Safety qualifications, a general understanding of health and safety duties and experience working within a retail environment.
A wonderful opportunity has arisen for a Service Desk Administrator to join our client’s team, on a temporary basis, for a period of 3 months, potentially leading to a permanent role. You will carry out the scheduling and administration associated with Facilities Management (FM) business unit working closely with the Service Desk Supervisor, FM Manager and Contract Operators. You will ensure all systems associated with customers are kept up to date so that engineers hours are correctly reported on in terms of finances and payroll and are adequate for the customers’ needs, as well as act as a conduit between the customer and the engineering teams. Experience of working with a CAFM system, Google sheets and documents within a property management or facilities environment is essential.
Are you seeking a new and exciting challenge? Have you ever considered temporary employment? We have a number of temporary vacancies with industry leading employers for candidates at all levels! Our roles range from short to long term and are across all sectors including administration, accounting, trust, funds and many more. Temping is a fantastic opportunity to gain an insight into the various sectors and environments available to you whilst developing your skills.
Showing jobs 1 to 38 of 38.
