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We are working on a brand new part-time vacancy for an individual to join our client’s front of house team, 1pm-5:30pm, as a Reception and Facilities Assistant. The primary focus of this role will be to professionally greet clients and external visitors, connecting them with the appropriate company representative. You will also be responsible for undertaking administration duties to assist the wider Facilities team. Previous working experience in a similar role is required along with excellent verbal and written communication skills and discretion, confidentiality and good judgement.

We have received an interesting and exciting new vacancy for an individual with at least 5 years’ experience to join our client’s team as a Workplace Operations Executive. This is a split role between our client’s Welcome Services and PA team. You will be responsible for providing a pro-active support service in which you will work alongside Engagement Leaders to ensure their activities are organised and prioritised to maintain focus on meeting objectives and the firm’s purpose. You will also provide cover for the Welcome Services team to ensure that an exceptionally high level of customer service is delivered to all visitors to the office. This is a temporary role for a period of 18 months with the possibility of becoming permanent. If you are highly organised with a pro-active and flexible approach and a desire to learn then our client would love to hear from you!

As a temporary Private Wealth Administrator, you will undertake administration for companies and trusts, reporting to the Team Head. Your responsibilities will include ensuring that all client files are up to date and that minutes and meeting notes have been drafted accurately with an appropriate level of detail, fee collection and chasing / collection of debtors is completed in a timely manner, liaising with the Accounts team in respect of annual accounts and bookkeeping for trusts and companies, as well as ensuring that accounting ledgers are maintained up to date. Relevant experience gained in regulated finance or professional services is required for this role along with solid IT, organisational and time management skills. This role is for a period of 6 months. 

A new and exciting opportunity has arisen for a Trade Mark Formalities Assistant to join our client’s team, for a minimum period of 6 months, to work under supervision supplying information to various, clients, trade mark offices or agencies around the world.  You will also be expected to prepare invoices as necessary. Key responsibilities will include processing routine work provided by the Formalities Manager/s, maintaining files and database accurately, as well as invoicing the client as necessary. If you have the relevant experience and looking for a new challenge then this role may be perfect for you!

We are working on a brand new temporary role for a Business Support Officer to join our client’s Trust and Fiduciary Services team, for a period of 12 months. You will work together with colleagues to define, manage and achieve divisional business targets, managing the various reporting required to risk governance committees for Trust and Fiduciary Services in Channel Islands, including meeting pack collation and preparation for the meetings managed by Business Risk Control Management. Strong analytical, problem solving, reporting skills and the ability to critically evaluate information is required. Knowledge and experience of private banking is an advantage.

Do you have a knowledge and understanding of data protection requirements along with experience of working within a customer focused environment dealing with customers face to face and on the phone? If so, this temporary vacancy until April 2022 may interest you! As a Customer Service Assistant you will provide assistance to customers regarding the Office of the Superintendent Registrar services; including the administration and support of activities, facilitate customers access to services, supporting members of the public and key associated professionals, as well as  update internal systems and data, including making changes to customer records e.g. change of address, and other customer or departmental related information to ensure accurate customer records are maintained.

Our client is seeking an Administrator to join their team, on a temporary full-time basis until the end of January 2022, to assist with CDD data input from hard copies.  If you are quick and accurate and looking for a new challenge then get in touch!

As an Executive Assistant you will provide full confidential administrative and executive support to the Head of Private Equity and Real Estate Directors and a degree of administrative support to the wider teams. You will act as first point of contact for the Directors and be a key contact in both teams where your role will include diary management, arranging and co-ordinate meetings, travel and events. You will also process invoices and credit card transactions. The successful candidate will have experience in a similar role with exposure to high level/senior/executive projects along with an understanding of and enthusiasm for supporting professional business development activities. This is a 6 month temporary role.

In this fantastic role you will assist the Vetting Unit, on a temporary basis for a period of 3 months, which could be extended. The areas of the job comprise of the local Vetting Unit, Disclosure and Barring Service, Disclosure Unit and contributing to the operation and functionality of the unit to ensure a compliant framework and development of systems to ensure that the best quality and efficiency are established and continually improved. If you have a knowledge of operating a number of systems, strong IT skills, are organised and self-motivated, and can handle sensitive and confidential information carefully and effectively, this could be the role for you!

Our client is seeking an Office Assistant to join their team, on a temporary basis, for a period of 6 months, providing a full secretarial and administrative service to fee earners and to contribute towards the smooth running of the Guernsey office. The successful candidate will have administrative and document management experience along with excellent typing and formatting skills and a willingness to adapt and be flexible in the role. Prior experience in a legal environment would be advantageous.

Our client is seeking an Office Administrator to join their team, on a temporary basis, for a period of 2-3 months, to provide general assistance to management, follow office procedures ensuring the office is kept fully functional and support all administration where required. Duties will include opening the office, answering telephone calls, inputting and checking timesheets against the tracking system, creating invoices and purchase orders for management to sign off, general typing, ensuring office  stationery is kept fully stocked, as well as general credit control tasks.

Our client is seeking an individual to join their team on a temporary basis, to act as a Medical Records Clerk. Within this role you will be responsible for ensuring that case notes required for outpatient appointments are retrieved, prepared and sent to daily held clinics, throughout all specialities, within good time. Recent experience in an office environment is essential for this role along with excellent keyboard skills and the ability to adapt to a wide range of computer-based systems.

Our client is seeking a Business Support Officer to join their busy team on a temporary basis, for a period of 4 months. Within this role you will provide administrative, analytical, advisory and financial support, consistently demonstrating a service first mind-set. Day to day you will respond to complex practical queries using initiative and judgement to provide a customer orientated service, organise, input into and monitor databases to extract relevant information as well as proactively review relevant systems and processes, making recommendations to continuously improve efficiency and performance. The successful candidate will be proficient in the use of Microsoft office, with good attention to detail and excellent typing skills.

Do you have previous administration experience, ideally within a legal or professional services environment? Are you ready for a new challenge? If so, this vacancy may interest you! As an Administration Assistant you will provide administrative and secretarial support to the business which will include dealing with incoming post, typing of correspondence and formatting documentation, ensuring active files are kept up to date and closing matters when concluded, preparation of invoices, sending out to the client and follow up of payments with clients, as well as managing client interactions. The successful candidate will need to have a tech savvy outlook and be comfortable working within a busy environment where quality work is key.

Our client is seeking an individual with experience of working in an office or customer service environment, who is IT literate with a high level of accuracy and attention to detail to join their team on a 3 month rolling basis, as an Assistant Project Officer. The primary purpose of the role is to be the first point of contact to employers, agents, payroll providers and other stakeholders for enquiries. 

A new and exciting opportunity has arisen for an Administrator to join our client’s Risk & Operations team, on a temporary full or part-time basis, from August 2021 until September 2022. You will work directly for the Director of Risk and Operations and also the Director of Authorisations and Innovation, providing PA duties and assisting their wider teams with administrative support. Duties will include acting as a gatekeeper for the diaries of two busy Directors, organising meetings and taking minutes, being a super user of the Divisions’ expense claim and invoicing system, as well as  updating the Commission’s Balanced Scorecard as instructed on a quarterly basis.

A new and exciting opportunity has arisen for an Administrator to join our client’s Risk & Operations team, on a temporary full or part-time basis, from August 2021 until September 2022. You will work directly for the Director of Risk and Operations and also the Director of Authorisations and Innovation, providing PA duties and assisting their wider teams with administrative support. Duties will include acting as a gatekeeper for the diaries of two busy Directors, organising meetings and taking minutes, being a super user of the Divisions’ expense claim and invoicing system, as well as  updating the Commission’s Balanced Scorecard as instructed on a quarterly basis.

Our client is seeking a Business Support Officer to join their team, on a temporary basis, until December 2021, to assist mainly with PA duties. This requires a lot of scheduling and arranging meetings using outlook, working across Microsoft office, travel and expenses, general PA/admin duties, minute taking and meeting coordination and also may include admin support across other areas including HR. If you have the relevant experience and ready for a new challenge, then get in touch!

We are working on a new temporary opportunity for an individual to join our client’s busy team, until the end of July 2021. As a Business Support Officer you will be tasked to provide and coordinate comprehensive and confidential administrative support, supporting on a range of tasks, assisting with specific projects and business as usual task management, with particular emphasis on attention to detail, accuracy and flexibility, ensuring that all outputs are in line with requirements and agreed timescales. Within this role one of the main duties will be to provide diary management support and therefore previous experience in this area is required.

Our client is seeking a Client Services Advisor with excellent and rounded communication skills, both verbal and written combined with a mature and understanding manner as the post holder may deal with sensitive issues to join their team, on a temporary basis. You will provide a high quality and reliable information and advice service by dealing proactively with all initial client enquiries within the Client Services team, in order that a first class service is provided to meet client needs. The Client Services team will answer all incoming telephone calls, face-to face and all general e-mail enquiries for the Company. Previous successful experience in Customer Care is essential.

A fantastic opportunity has arisen on a temporary basis for a period of initially 3 months, for an individual with accurate minute taking and excellent interpersonal and communication skills to join our client’s team, as an Administrator, within their Business Enablement team. Key duties of this role will include administration including diary management, arranging travel, recording and maintaining records including data entry as well as financial processing including invoicing. Previous secretarial experience is desirable for this opportunity along with the ability to work under pressure and manage tasks effectively.

Itchyfeet are working on a new temporary opportunity, for a period of 3 months. As a Business Support Officer you will provide a comprehensive secretarial and administrative support service to our client’s team. The ideal candidate will have excellent communication, IT and organisational skills. Good minute taking skills are essential, together with a flexible approach. At times the work is highly sensitive information in relation to organisational and clinical work, which requires a high level of confidentiality, integrity and empathy.

A new and temporary opportunity has arisen for a quick and proactive individual with PA type skills and good attention to detail, to join our client’s team, for a period of 12 months. As an Administrator & Compliance Assistant you will provide timely and accurate administrative and secretarial support to the Partners, fee-earners and other secretarial and administrative colleagues within the Personal Law department. The successful candidate will have general administrative work experience and relevant administrative experience within the legal and / or notarial sector.

Are you seeking a new and exciting challenge? Have you ever considered temporary employment? We have a number of temporary vacancies with industry leading employers for candidates at all levels! Our roles range from short to long term and are across all sectors including administration, accounting, trust, funds and many more. Temping is a fantastic opportunity to gain an insight into the various sectors and environments available to you whilst developing your skills.