Our client is seeking a Legal Secretary to join their team for a period of six months, providing essential secretarial and administrative support to a designated group of fee earners. This role allows fee earners to focus more effectively on client-related work. The position is full-time, with standard working hours from 8:30am – 5:00pm or 9:00am – 5:30pm, and a 37.5-hour workweek.
Job Duties:
- Typing, transcribing, and other word processing tasks
- Filing and correspondence duties
- Handling telephone and conference call duties
- Managing diaries for designated fee earners
- Checking and processing business-related expense claim forms
- File management and archiving, ensuring all matter-opening data is captured
- Assisting with conflict checks
- Booking meeting rooms, equipment, and catering
- Working collaboratively with the Marketing & Business Development (M&BD) team, providing a range of administrative support as required
- Checking and proofreading documents and making amendments as necessary
- Assisting in the creation of new clients and matters in the Document Management (DM) system
- Adding partner and fee earner contacts and ensuring the data is up to date
- Adding partner and fee earner marketing & business development activities to contacts list
- Adding contacts to LinkedIn profiles
- Ensuring that partners and fee earners review and update their biographies on a regular basis, passing any amendments to the M&BD team for website updates
- Keeping LinkedIn profiles current and up-to-date
Job Requirements:
- Educated to A-Level standard (or equivalent)
- Previous experience with some or all of the duties listed above
- Proficiency with MS Office applications
- Good typing speeds and accuracy are essential
- Secretarial or administration qualifications are advantageous
- Previous experience working in a legal environment would be beneficial but not essential
- Strong written and verbal communication skills
- Excellent planning and organisational abilities
- Ability to prioritise effectively and efficiently under pressure
- Team-oriented with a flexible approach to assisting colleagues in a multi-team working environment
What You’ll Love:
Our client offers a supportive and collaborative environment where you can develop your skills and grow within the legal sector. You will appreciate the commitment to professional development and the opportunity to work with experienced legal professionals. The company values effective communication and teamwork, ensuring that your contributions are recognised and valued.
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