Our client is seeking a Facilities Officer to provide facilities administration support and oversee operations across multiple sites. Based in Jersey, Channel Islands, this role requires regular travel to Guernsey. Responsibilities include facilities management, health and safety compliance, vendor coordination, and premises security, ensuring seamless facility operations.
Job Duties:
- Oversee the facilities team, ensuring smooth daily operations.
- Maintain facilities induction presentations and act as the key liaison for joiners and leavers.
- Serve as the health and safety policy owner and key contributor to the business continuity plan.
- Manage third-party vendor contracts and relationships.
- Handle administrative tasks, including maintaining trackers and managing invoices.
- Ensure scanning, filing, and archiving deliverables are completed efficiently.
- Manage compliance with data retention and destruction policies.
- Oversee premises and employee security.
- Lead and coordinate company social activities, including forming a committee and managing budgets.
- Provide support for business operations and marketing events.
- Handle general office maintenance, environmental services, and waste management.
- Maintain and update the internal authorised signatory list.
- Provide cover for team members during absence, including front-of-house duties.
- Perform any other reasonable duties as required.
Job Requirements:
- Adaptable, with a willingness to learn new skills.
- Strong team player with leadership capabilities.
- Ability to manage multiple tasks and meet deadlines.
- Excellent communication and interpersonal skills.
- Relevant qualifications, including Fire Marshal, First Aid, MHFA, and DSE (or willingness to obtain).
- Proficiency in Microsoft Excel, Word, and Outlook.
- General maintenance skills.
- Clean driving licence.
- Previous experience in a similar role, demonstrating attention to detail, confidentiality, and compliance with policies and procedures.
What You’ll Love:
This role offers a dynamic working environment with opportunities for professional growth. Our client provides a competitive benefits package, including private medical insurance, an occupational pension plan, and professional development support. You will play a key role in maintaining efficient facilities operations while contributing to company-wide initiatives and social events.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
