Our client is seeking a Temporary Operations Coordinator to support their specialist passive fire protection business. This role is essential in maintaining efficient day-to-day operations, overseeing business administration, workforce coordination, and client engagement. The successful candidate will also provide HR-related support, including booking travel and accommodation, managing new starter processes, approving timesheets, monitoring sickness, and signing off holidays for the team. This is a temporary position for a fixed term.
Job Duties:
- Manage internal management software systems and input project data.
- Capture accurate minutes of meetings and distribute them promptly.
- Prepare and circulate agendas in advance of meetings.
- Process invoices and manage financial documentation.
- Order materials, issue purchase orders, and arrange deliveries.
- Coordinate client quotations and prepare small works quotes.
- Manage stock control and oversee planned maintenance contracts.
- Maintain and create Word and Excel templates to improve efficiency.
- Organise and maintain filing systems and folders.
- Arrange access and coordinate engineers at client premises.
- Act as the primary client point of contact for enquiries.
- Assist with RAMS production for tasks.
- Schedule and organise appointments, meetings, and travel arrangements.
- Book travel and accommodation for the team as required.
- Manage onboarding for new starters, ensuring all forms and documentation are completed.
- Approve timesheets and monitor team sickness records.
- Sign off holidays and ensure workforce planning remains efficient.
- Maintain clear communication with internal stakeholders to address team availability and scheduling.
Job Requirements:
- Proven experience in an administrative or operations role, preferably in a service-sector environment.
- Strong IT proficiency, including Microsoft Office Suite and internal management systems.
- Outstanding communication skills, both written and verbal.
- First-class organisational and time-management skills.
- Ability to prioritise tasks effectively and work well under pressure.
- High level of accuracy and attention to detail.
- Professional, personable, and able to build strong relationships with colleagues and clients.
- Self-motivated and able to work both independently and collaboratively.
- Previous experience in a maintenance, service, or construction-related industry is advantageous.
What You’ll Love:
Our client offers a fast-paced and varied role within a dynamic organisation. This is an excellent opportunity for a highly organised and motivated individual to play a key role in business operations on a temporary basis, contributing to efficiency and innovation.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
