Our client, a growing fiduciary and fund administration business, is seeking a Senior Fund and Corporate Administrator to join their team. This full-time role is based in Guernsey and offers the opportunity to work in a small, collaborative environment. The successful candidate will provide advanced administrative support to the fund and corporate administration team, with scope to develop the role further based on experience.
Job Duties:
- Act as the primary contact for investor queries and general correspondence.
- Engage with clients, interpret priorities, and escalate matters when necessary.
- Prepare payments and conduct bank detail call-backs.
- Update client records, verify requests, and maintain accurate data.
- Lead Board Meeting preparation, including compiling Board packs and managing workflows.
- Attend Board Meetings and prepare minutes for manager review.
- Take primary responsibility for drawdown and distribution notices, cash reconciliation, and payment preparation.
- Oversee Fund reporting distribution and preparation.
- Maintain proactive communication with client Boards and internal teams.
- Coordinate Board Meeting schedules and Director availability.
- Draft corporate resolutions, actions, and related paperwork.
- Oversee cash transactions and liaise with bankers as required.
- Arrange certification of corporate records and review legal documents for accuracy.
- Manage bank account openings and associated workflows.
- Handle CDD requirements and liaise with Compliance.
- Prepare statutory and regulatory filings.
- Maintain corporate records and statutory registers.
- Save and organise corporate documents and records.
- Undertake general administrative tasks as required.
Job Requirements:
- At least three to four years’ experience in a relevant administrative role.
- Relevant qualifications or currently working towards them (e.g., CGI).
- Strong knowledge of general office administration and Microsoft Office.
- Experience with accounting packages and online banking systems.
- Familiarity with Acumen and M-Files is advantageous but not essential (training provided).
- Organised, detail-oriented, and able to manage multiple priorities.
- Strong communication and client service skills.
What You’ll Love:
Our client offers a competitive remuneration package, including 25 days of annual leave, a bonus scheme based on business profits, pension, private health insurance, life insurance, and income protection. Flexible working hours are available within a 37-hour working week, and free onsite parking is provided. This is an excellent opportunity to develop your career within a small but expanding business.
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