Our client is seeking a Facilities Administrator to join their Jersey office on a full-time, temporary to permanent basis. This office-based role supports the smooth and efficient running of facilities operations and services. The position is key to maintaining a high-quality work environment and contributing to the productivity and well-being of all staff. Reporting to the Facilities Officer, the successful candidate will be involved in a wide variety of tasks supporting the day-to-day operations of the Facilities function.
Job Duties:
- Complete scanning, filing, and archiving tasks
- Assist with annual and ad-hoc projects such as data retention and destruction
- Update administrative trackers and manage invoices and stationery orders
- Maintain internal authorised signatory lists
- Deliver front-of-house services, including visitor hospitality, meeting room bookings, messenging, and mailroom duties
- Liaise with third-party contractors, including couriers and service providers
- Support Health & Safety policy implementation and maintain relevant qualifications
- Participate in business continuity activities as outlined in the BCP plan
- Contribute to social committee planning and event delivery
- Support business development and marketing events
- Carry out physical facilities duties including maintenance, environmental services, and recycling
- Undertake other reasonable administrative or facilities-related duties as required
Job Requirements:
- Relevant experience in a facilities or administrative support role
- Strong working knowledge of Microsoft Word, Excel, and Outlook
- Adaptable with a willingness to learn new skills
- Practical problem-solving skills and ability to respond to changing needs
- Excellent communication and interpersonal abilities
- General handyman skills and comfort with light maintenance work
- Accuracy and attention to detail
- Able to work confidentially and in accordance with internal procedures
- Clean driving licence
- Willing to obtain Fire Marshal, First Aid, or other facilities-related qualifications
What You’ll Love:
Our client values collaboration, adaptability, and continuous improvement, offering a welcoming and professional environment where staff are encouraged to grow and thrive. With a people-first approach and a commitment to service excellence, the organisation fosters a strong sense of team spirit and support across departments.
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