Our client is seeking a Receptionist and Personal Assistant to join their team on a full-time basis. This varied and fast-paced role will be based in Guernsey and will combine front-of-house reception duties with administrative support to the Executive Committee and Head of HR. The ideal candidate will be proactive, detail-oriented, and confident managing multiple responsibilities in a professional environment.
Job Duties:
- Provide a welcoming and professional reception service, greeting all visitors and managing front-desk operations
- Operate the switchboard, directing calls and taking accurate messages
- Prepare and clear meeting rooms for internal meetings, interviews, and board events
- Manage visitor access, including logbooks and security badges, in line with office protocols
- Handle courier deliveries and incoming mail, ensuring accurate logging and prompt distribution
- Arrange travel, taxi bookings, and accommodation; reconcile accounts monthly for approval
- Assist in purchasing gifts or vouchers for employees as needed
- Unlock and lock the office building daily
- Provide diary management, minute-taking, and administrative support to the Executive Committee
- Support HR activities including event planning, internal communications, corporate sponsorship, and long-service initiatives
- Assist with internal and external communications and marketing support
- Participate in project work, contributing to system development, process improvements, and procedural updates
- Collaborate with colleagues locally and across jurisdictions
- Update operational procedures as needed and communicate project updates to stakeholders
- Maintain high standards of operational risk awareness and governance, reporting incidents and supporting mitigation efforts
Job Requirements:
- Ideally 2 years' experience in administrative roles
- Customer service or reception experience desirable
- Strong attention to detail and high level of accuracy
- Excellent time management and organisational skills
- Confident, self-motivated and capable of working independently
- Strong interpersonal and communication skills
- Comfortable with high volumes of work and able to meet deadlines
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Able to learn and adapt to proprietary systems
What You’ll Love:
Our client offers a dynamic and inclusive workplace where employees are empowered to take initiative and improve processes. The business encourages professional development and cross-functional collaboration while promoting a positive and supportive working culture.
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