Our client offers an opportunity for a driven and talented individual to make a real difference as part of a dedicated and professional growing team. The candidate will work on a range of matters providing administration and company secretarial services for new and established real estate and private equity clients.
Job Duties:
- Becoming familiar with the organisation’s policies and procedures, inclusive of checklists.
- Demonstrating technical knowledge on fund structure mechanics and processes, with the ability to problem solve and be the first point of contact for more complicated requests.
- Developing and maintaining strong, long-lasting relationships with clients and external parties, proactively managing client expectations and turnaround times.
- Actively monitoring client mailboxes and team members’ workloads to identify priority tasks and delegating tasks effectively.
- Ensuring team deadlines and key performance indicators are met, acting as a key reviewer for quality control on the team's workload.
- Creating a cohesive culture between different teams within the business.
- Line managing junior members of the team, providing relevant coaching, and setting and measuring objectives as part of the annual performance cycle.
- Working effectively with senior leaders to ensure a smooth transition/onboarding of new business.
- Reviewing and authorising treasury functions (payments, incoming funds, bank openings) within sign-off levels on a timely basis, ensuring a high level of accuracy.
- Overseeing the scheduling of board meetings, reviewing agendas, board packs, and minutes, and ensuring any action points are dealt with promptly.
- Reviewing regulatory/statutory submissions to ensure internal and external deadlines are met.
- Actively leading on the activities/life cycle of a fund, including fund closings, transfers of interest, investment transactions, and winding up.
- Ensuring administration agreements capturing all variable/chargeable fees are in place for the portfolio of clients, and quarterly invoices are raised in line with internal deadlines and settled promptly.
- Liaising with numerous external parties, including investment managers, legal firms, and banking providers.
- Assisting/leading on projects, ensuring deadlines are met and training is delivered.
- Performing any other tasks or ad-hoc duties as necessary.
Job Requirements:
- Educated to at least ‘A’ level standard or equivalent.
- Holding or working towards the CGI Diploma or similar, or willing to study for a relevant professional qualification.
- A minimum of 5+ years of demonstrable fund administration experience.
What You’ll Love:
This role offers the chance to be part of a leadership-focused culture that invests in people and their professional development. The organisation fosters a dedicated, approachable, and collaborative working environment, providing opportunities for career progression and support for studying professional qualifications. Employees experience a variety of responsibilities and are encouraged to deliver a first-class service, with early identification of opportunities for engagement with clients, creating a dynamic and rewarding work experience. The organisation is proud of its positive working culture and low staff turnover, seeking individuals who align with its values.
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