Our client is seeking an Accounts Payable Assistant to operate as part of the Finance function. This full-time role carries day-to-day responsibility for the maintenance of the accounts payable solutions, including the processing of accounts payable across all Group entities. The successful candidate will ensure all creditors are paid accurately and on time, in accordance with company policies, thus contributing to strong financial control and regulatory compliance.
Job Duties:
- Receive, review, and process supplier invoices, ensuring compliance with internal policies and authorisation procedures.
- Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies.
- Maintain accurate records of accounts payable transactions, updating the financial management system accordingly.
- Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently, ensuring resolution within 48 hours of queries to identify un-reconciled items.
- Reconcile supplier statements, investigating outstanding or disputed items.
- Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions.
- Ensure compliance with all relevant regulations and internal controls.
- Contribute to continuous process improvement initiatives within the Finance team.
- Assist with ad hoc finance projects and tasks as required.
- Work collaboratively within Finance Operations to assist others at peak times and during periods of absence.
- Respond to miscellaneous queries from fee earners, support staff, and third parties within 24 hours.
- Develop strong relationships with all Group Finance functions to ensure identification, efficiency, and consistent use of best practices.
- Proactively identify, implement, and adopt system and process enhancements to ensure excellent client service and drive efficiency.
- Perform all aspects of the role in accordance with policy, procedure, and controls.
Job Requirements:
- High standard of accuracy and attention to detail, combined with discretion and ability to work in a professional legal environment.
- Highly diligent with an organised and timely approach to work.
- Excellent client service mentality with a ‘can do, will do’ attitude.
- Ability to work proactively and effectively within a team and with minimal supervision.
- Analytical and logical approach, with a strong sense of initiative and high attention to detail.
- Awareness of the importance of the wider commercial environment.
- Commitment to team working and willingness to support colleagues as required.
- Essential: Basic proficiency in the use of Microsoft Office.
- Preferred: Previous experience in accounts payable, preferably within a professional services or law firm environment.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
