Our client is seeking a Part time Office Manager, who will also provide EA Support to the wider EA team as required. Working 25 hours a week the role is integral to the organisation, ensuring the efficient management and delivery of various tasks such as diary management, facilities management, and board support. Our client values good chemistry in the workplace and seeks someone who is adaptable, organised, and capable of managing multiple priorities across different time zones.
Job Duties:
- Make travel arrangements, including hotels, transfers, flight bookings, detailed itineraries, and visas.
- Process business expenses and provide full business administrative support for the team.
- Manage Board schedules and assist with logistics, travel, and restaurant arrangements for visiting Partners and Directors.
- Coordinate with core internal departments to ensure that events, bookings, and complex meetings run smoothly.
- Oversee contract management of all facilities suppliers, ensuring the best value and service for the organisation.
- Prepare and monitor the budget for the overall running of the office on an annual basis.
- Lead all maintenance matters, working closely with the Landlord and contractors.
- Uphold a maintenance process for all office equipment and manage refurbishments and associated projects.
- Maintain and order office supplies in a cost-effective manner.
- Ensure compliance with health and safety regulations and uphold the wellbeing of all office-based employees and visitors.
- Identify and manage office risks, reviewing procedures accordingly.
- Collaborate with IT to manage mobile phones and associated IT equipment.
- Work with Environmental, Social, and Governance (ESG) teams to support the organisation's environmental policy.
Job Requirements:
- Proven experience in office management or executive assistant roles.
- Strong organisational skills with the ability to manage multiple priorities effectively.
- Excellent judgement, decision-making, and problem-solving abilities.
- Exceptional communication skills, both written and verbal, with a high level of professionalism.
- Discretion and integrity in handling confidential and sensitive information.
- Familiarity with managing budgets and contracts.
- Proficiency in Microsoft Office and experience with various office management software.
- Collaborative mindset, particularly in engaging with colleagues in different locations and time zones.
What You’ll Love:
You will appreciate the collaborative environment of our client’s office in Guernsey, where you will play a crucial role in ensuring seamless operations and support for the finance team. The dynamic nature of the role allows you to utilise your organisational expertise in a setting that values discretion and professionalism. You will thrive in a fast-paced atmosphere that fosters a strong team spirit, working closely with experienced colleagues around the globe. This is an excellent opportunity for someone looking to work in a supportive and prestigious financial services environment.
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