Our client is seeking a temporary Receptionist for a fixed-term contract of 3 weeks. The temporary Receptionist will be instrumental in facilitating innovation, discouraging poor-quality ventures, and protecting the Bailiwick’s international reputation in the financial services sector. The successful candidate will report to the Deputy Director of Commission Secretariat and the Head of HR. Working alongside the Facilities Support Officer, the Receptionist will handle various office maintenance tasks as needed, while also managing effective relationships with the secretarial team to ensure seamless coverage for urgent daily tasks.
Job Duties:
- Securely open and close the reception area daily.
- Manage the firm’s switchboard and handle all incoming telephone calls appropriately.
- Update the switchboard with new joiners and leavers.
- Receive and distribute incoming post efficiently.
- Greet and record all visitors, ensuring a welcoming environment.
- Organise co-tag allocation as appropriate and manage outgoing post, including arranging DHL collections.
- Maintain tidiness in the reception area and meeting rooms, preparing them for meetings with refreshments as needed.
- Provide ad-hoc data inputting support and conduct daily checks of the milk supply, ordering replacements as necessary.
- Collaborate with others across the team to ensure tasks are prioritised and completed to a high standard.
- Carry out any other ad-hoc administrative tasks as requested by the Deputy Director.
Job Requirements:
- Proven experience in a receptionist or administrative role, preferably within a financial services environment.
- Excellent communication and written skills, with the ability to produce accurate and clear documentation.
- Strong telephone skills, demonstrating professionalism when connecting callers.
- A proactive, positive attitude with a commitment to providing exceptional front-of-house service.
- Ability to prioritise tasks effectively and manage own workload whilst maintaining attention to detail.
- Willingness to adapt and implement constructive recommendations for improvement.
- Flexibility to undertake additional duties as required.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
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