Practice Manager

Our client is seeking a Practice Manager to serve as the operational backbone of a creative studio with exciting clients and ambitious projects. This role is crucial in creating structure, clarity, and calm within a bustling environment. The successful candidate will thrive in a hands-on position, ensuring smooth operations, high standards, and meticulous attention to detail. Working closely with the directors and supported by a part-time Practice Secretary, the Practice Manager will encompass responsibilities in office management, finance administration, systems, and day-to-day operations. The role involves 35 hours of work per week, with flexibility in hours by negotiation.

Job Duties:

• Overseeing administration across the practice, including accounts support, legal support, and front of house.
• Managing bookkeeping, payroll processes, statutory returns, supplier payments, and invoicing.
• Liaising with banks, pension providers, payroll services, and other financial third parties.
• Reviewing WIP, chargeable time, and project progress against budgets and fee agreements.
• Coordinating IT systems, software licensing, internal support, and future systems planning.
• Managing office infrastructure, facilities, and key supplier relationships.
• Maintaining cyber security, data protection, and GDPR compliance.
• Defining and embedding policies, procedures, and service standards.
• Supporting wider business improvement and change initiatives.
• Assisting with occasional event coordination and travel planning.

Job Requirements:

• Strong accounts and administration skills.
• Highly organised and comfortable taking ownership of tasks.
• Confident in working independently with a proactive and solutions-focused approach.
• Ability to remain calm under pressure and interact well with others.
• Comfortable dealing with third parties and external providers.
• Familiarity with Xero, WorkflowMax or similar software (training can be provided).

What You’ll Love:

This role is ideal for someone who enjoys being versatile and understands the importance of strong systems within a creative business. You will have the opportunity to play a significant role in influencing the studio's operations and evolution, making this a long-term opportunity at the heart of a thriving environment. The supportive and inclusive team promotes flexibility in working hours, and regular social events foster a collaborative atmosphere. If you are looking for a position that allows you to contribute actively while enjoying the perks of working in a vibrant creative space, this might be the perfect opportunity for you!

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here