Our client is seeking an Assistant Fund Administrator to join their team in Saint Helier, Jersey. This full-time role will operate in a hybrid mode and offers the opportunity to support a team of fund administrators in delivering professional fund administration services to a diverse array of entities. The successful candidate will become familiar with relevant instruments and agreements relating to the entities managed and ensure the adherence to tax status regulations through timely tax returns and payments. Responsibilities include managing incoming correspondence, preparing meeting documentation and notes, and serving as the immediate point of contact for allocated cases. The role also involves assisting with the maintenance of accounting records and the oversight of the billing process, whilst ensuring that database and statutory records are accurately maintained. This opportunity allows for personal development and broader knowledge of local regulatory requirements while directly contributing to client satisfaction.
Job Duties:
- Become familiar with the terms of all relevant instruments and agreements relating to the entities under administration.
- Ensure the tax status of the entities is maintained with timely completion of tax returns and payments of any notified tax liability.
- Expedite incoming correspondence and reference the relevant supervisor as necessary.
- Prepare detailed attendance notes of telephone communications and circulate among relevant staff members.
- Prepare minutes and other meeting documents when required.
- Act as the immediate point of contact on allocated cases under supervision.
- Assist in overseeing the maintenance of accounting records and preparation of annual accounts in collaboration with the Client Accounting Solutions team.
- Review billing proformas/draft invoices and discuss these with the Manager/Director before processing.
- Maintain and update database and statutory records efficiently.
- Monitor the aged debt position and liaise with the Accounts Department and Directors to maintain control over aged debts.
- Conduct periodic reviews of clients' matters as per the Director’s timetable.
- Ensure the relevant manager and colleagues are informed of anticipated client-related matters during absences.
- Escalate any issues or risks promptly to the Manager/Directors as appropriate.
- Maintain a basic awareness and understanding of local regulatory requirements.
- Carry out any other functions reasonably required by the Manager, Management Team or Directors.
Job Requirements:
- Educated to A level or degree standard.
- Willingness to work towards a professional qualification.
- Strong IT skills are essential.
- Previous office experience is an advantage, although funds/trust experience is not necessary.
- Good communication skills, both written and spoken in English.
- Strong interpersonal skills to build relationships with colleagues and clients.
- Flexibility, energy, and enthusiasm are important traits.
- Solution-driven attitude towards problem-solving.
- Good organisational skills with the ability to work methodologically and accurately.
- A strong sense of team spirit is essential.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
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