This role requires an individual who will assist the Group Company Secretary in maintaining effective governance frameworks and company secretarial administration across various jurisdictions. The position provides a unique opportunity for hands-on exposure to senior stakeholders and board-level operations, playing a crucial part in delivering the full governance cycle alongside the compliance and risk teams. The ideal candidate should possess strong company secretarial experience, preferably gained in a professional services, private company, or listed environment, and is seeking meaningful exposure to corporate governance within a dynamic financial services group. Responsibilities include supporting regulatory and statutory compliance, Board and Executive Committee support, and engaging in corporate governance projects. This role is full-time and demands adaptability to evolving regulatory environments.
Job Duties:
- Assist in the maintenance of CDD of the Group.
- Maintain statutory registers and filings of the Group and its subsidiaries.
- Support the maintenance and development of group entity information using the entity management system.
- Aid in keeping the conflicts register up-to-date.
- Assist in the review of governance policies, terms of reference, and delegated authorities documentation.
- Support the corporate calendar for the Group and its subsidiaries.
- Assist with the governance of subsidiary Board and Committee meetings, including preparation of notices, agendas, materials, minutes, and action points.
- Monitor, track, and update action points from Board and Committee meetings.
- Draft minutes of meetings and written resolutions of the board and shareholders.
- Support Director onboarding and changes in officer positions.
Job Requirements:
- Studying towards or willing to commence the CGI Chartered Governance Qualifying Programme (or equivalent).
- Previous experience in a company secretarial role within Financial Services (other industries may be considered).
- Good knowledge of company secretarial and governance best practices along with Jersey/Guernsey Company law.
- Understanding of the professional services or financial services regulatory landscape.
- Experience in preparing accurate minutes and board agendas.
- Excellent IT skills, including experience with Microsoft Outlook, Word, Excel, and board papers compilation systems.
- Familiarity with entity management systems such as Viewpoint, Diligent Entities is advantageous.
- Excellent time management, prioritisation, and organisational skills.
- Strong written and verbal communication skills.
- High ethical standards and integrity.
- Resilient and adaptable, thriving in a fast-paced, evolving regulatory environment.
- Strong interpersonal skills with the ability to manage internal and external stakeholder relationships effectively.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here.
