This role provides a unique opportunity to join the Fund Services team as a Fund Services Operations Specialist. The ideal candidate will work closely with the Head of Fund Services to manage, optimise, and streamline legal-related activities within Fund Services. The position requires a comprehensive understanding of operational processes and legal requirements. The role is full-time and includes responsibilities such as serving as the primary point of contact for GDPR and data protection matters for all funds, ensuring compliance with evolving regulations, and managing the preparation and execution of legal documents. Additionally, the specialist will provide legal and administrative support to stakeholders, oversee legal and regulatory projects, and coordinate with internal teams and external service providers to ensure compliance with legal obligations. Candidates should exhibit strong project management skills and the ability to work autonomously in a fast-paced environment.
Job Duties:
- Serve as the primary point of contact for GDPR and data protection matters across all Funds and related entities.
- Ensure compliance with evolving regulations in alignment with legal and data protection teams.
- Manage the preparation, review, and execution of legal documents, including NDAs, consultant contracts, and trademark-related documentation.
- Ensure all legal agreements are reviewed and signed in a timely manner.
- Provide legal and administrative support to business stakeholders, including internal legal matters related to consultants, senior industry experts, and external legal partners.
- Oversee legal and regulatory projects, such as fund structuring and fund administration tasks.
- Coordinate with internal teams and external service providers to ensure compliance with legal requirements and effective completion of key milestones.
- Support contract review and tracking for service providers, ensuring contractual obligations are properly executed and filed.
- Provide litigation support as required, including assisting with legal proceedings, document management, and related administrative tasks.
- Coordinate insurance matters for the group, including supporting renewal processes and managing notification and claims queries.
- Handle post-completion tasks and maintain organised contract records.
- Assist in the administration and setup of fund structures, working closely with legal, finance, and operations teams.
- Work collaboratively with internal departments to handle ad hoc queries and streamline cross-departmental projects.
Job Requirements:
- Legal education (law degree, LPC, or equivalent) with experience in fund or corporate administration.
- Legal background or training without the requirement to be a qualified lawyer.
- Knowledge of fund structures and regulatory frameworks such as GDPR and trademark law.
- Some experience working in Financial Services.
- Strong project management abilities with experience handling multiple tasks and deadlines.
- Ability to work autonomously while ensuring successful project execution.
- Excellent written and verbal communication skills.
- Ability to engage with stakeholders at various levels, including legal teams, consultants, and internal business leaders.
- Highly organised with attention to detail.
- Proven ability to manage document filing, legal research, and contract administration.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
- Experience using legal software and maintaining electronic filing systems.
- Flexible and proactive with a strong initiative to take on new challenges in a fast-paced and dynamic work environment.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
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