The role involves administering a portfolio of client entities to a high professional standard while exercising specified signatory powers on designated client entities. The administrator will work collaboratively with team members and other departments within the organisation to ensure all client requests are addressed in a timely and professional manner. Responsibilities include supervising the workload of the Company Administrators and providing support to the Client Portfolio Manager. The position requires responding to existing client enquiries, providing quotes for specific work, and handling new client inquiries when appropriate. Maintaining awareness of due diligence requirements and anti-money laundering provisions is essential for compliance. The role also encompasses the incorporation and structuring of companies and trusts, liaising with the Business Development Team for ongoing administration, and preparing necessary documentation as requested by clients. This full-time position may involve additional duties related to annual returns, tax deadlines, and day-to-day administration of clients' companies and trusts.
Job Duties:
- Administer a portfolio of client entities to a high professional standard.
- Exercise specified signatory powers on designated client entities.
- Supervise the team’s Company Administrator’s workload.
- Respond to existing client enquiries and provide quotes for specific work when required.
- Handle new client enquiries in the absence of the New Business Assistant.
- Develop and maintain awareness of due diligence and anti-money laundering provisions.
- Submit applications for name approval and reservations as appropriate.
- Arrange the incorporation of companies and establishment of trusts.
- Prepare and sign off the New Company Checklist.
- Prepare documentation requested by clients, including Powers of Attorney and Certificates of Good Standing.
- Attend to the preparation and filing of Annual Returns and AGM minutes as needed.
- Monitor filing and tax deadlines to prevent unnecessary penalties.
- Manage alterations to company structure and liaise with clients and Companies’ Registries.
- Liaise with trust protectors and manage distributions from trust funds.
- Open and administer bank accounts as required.
- Act as a signatory on client company/trust bank accounts and maintain cash sheets.
- Review contracts and agreements for signature and prepare appropriate resolutions.
- Open and maintain files for correspondence and statutory documents.
- Arrange company searches in offshore jurisdictions for existing clients.
- Prepare invoices and credit notes, ensuring accuracy in billing systems.
- Maintain up-to-date records on relevant client management systems.
- Stay aware of the organisation’s systems and procedures.
- Develop and maintain knowledge of corporate products and services offered.
Job Requirements:
- Proven experience in company and trust administration.
- Strong understanding of due diligence and anti-money laundering regulations.
- Excellent communication and organisational skills.
- Ability to work collaboratively within a team environment.
- Experience in preparing statutory documents and managing corporate filings.
- Familiarity with the incorporation of companies and establishment of trusts.
- Proficiency in preparing invoices and managing billing systems.
- Strong attention to detail and high standards of professionalism.
- Ability to manage multiple tasks and deadlines efficiently.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
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