Our client is seeking a full-time Senior Yacht Ownership Administrator to join their Yacht Services team in Guernsey. This role is essential in supporting the day-to-day administration for yacht ownership, ensuring a seamless experience for clients, captains, and crew. As a Senior Yacht Ownership Administrator, you will provide comprehensive administrative support, handling yacht sales, purchases, charters, insurance arrangements, invoicing, and daily communications. This position offers an opportunity to work in a fast-paced and rewarding environment, allowing you to engage with a variety of global clients while formulating effective long-term solutions for both private and commercial yacht owners.
JOB DUTIES:
- Prepare letters and documentation for various stakeholders.
- Draft minutes and resolutions, including Power of Attorneys (POAs), ensuring proper logging and filing using the Document Management System (DMS).
- Manage the Ownership calendar, maintaining a central diary reminder system to track key recurring and non-standard tasks while issuing reminders to relevant staff.
- Assist in onboarding clients or transfers from other corporate service providers by coordinating the Onboarding Checks and compiling the Relationship Permanent File for new cases.
- Screen and rationalise matches prior to client onboarding.
- Maintain accurate data on internal systems and platforms.
- Coordinate the preparation and renewal of various Yacht Ownership documents.
- Prepare Beneficial Owner Declarations and Certificates of Incumbency for various counterparties.
- Collate minutes relating to Overseas Providers of Registered Office/Registered Agent (RORA) services.
- Update Enterprise Resource Planning (ERP) systems with client changes and ensure management of key activities for new, existing, and closing clients.
- Administer the Yacht Services Guernsey Statutory Book, including tasks related to non-Yacht Ownership clients.
- Carry out additional administrative tasks relevant to the team and comply with statutory requirements in Guernsey.
JOB REQUIREMENTS:
- Previous experience in a corporate and fiduciary role, particularly within a Trust and Corporate background, is desirable.
- Familiarity with compliance and regulatory requirements.
- Process-driven approach, demonstrating the ability to review and enhance internal policies and procedures.
- Knowledge of yachts is an advantage, although not essential.
- Strong organisational and time management skills to handle multiple priorities effectively.
- Excellent communication skills, both written and verbal, to interact with clients and colleagues.
- A proactive approach to problem-solving and a willingness to learn.
- The ability to work collaboratively within a team while fostering an open and respectful working environment.
WHAT YOU’LL LOVE:
This role offers a competitive salary, excellent benefits, and the opportunity for career development within a supportive and dynamic environment. You will be part of a culture that prioritises teamwork and collaboration, ensuring your contributions are valued. You can also enjoy opportunities for travel to meet clients and attend events globally, enhancing your professional experience.
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